Executive Assistant

United Surgical Partners International, Inc; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

United Surgical Partners International, Inc. is seeking an Executive Assistant to support the executive team by managing calendars, travel, and communications.

You will prepare reports and presentations, coordinate meetings, and assist with project documentation and budgeting. Ideal candidates have 2–3 years of executive administrative experience, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• High school education or equivalent is required.
• Bachelor’s degree in a related field is preferred.
• 2–3 years of executive-level administrative support experience.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendars and travel.
• Prepare reports, correspondence, and presentations aligned with standards.
• Coordinate meetings, agendas, minutes, and action item follow-ups.
• Assist with project management, data analysis, and project documentation.
• Maintain confidential files with discretion and professionalism.
• Support budgeting and expense tracking in line with guidelines.
• Oversee document management, records, and supply inventory.
• Liaise with executives, staff, and external stakeholders to ensure collaboration.
• Help implement administrative policies and drive continuous improvement.

Skills

Organizational skills

Time management

Attention to detail

Communication

Discretion

Problem solving

Team collaboration

Adaptability

Independence

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Email/calendar apps

Job description

The Executive Assistant plays a key role in supporting the executive team and ensuring the smooth operation of administrative functions. As an Assistant Executive, you will provide high-level administrative support, assist with project management, and contribute to the overall efficiency and effectiveness of the department. Your attention to detail, organizational skills, and ability to handle confidential information will be critical in this role.

Responsibilities

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to organizational standards.
• Coordinate and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Assist with project management activities, including research, data analysis, and preparation of project documentation.
• Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
• Conduct research, compile data, and prepare reports to support decision‑making and strategic planning.
• Assist with budget management and expense tracking, ensuring adherence to financial guidelines and reporting requirements.
• Coordinate and oversee administrative processes, such as document management, record‑keeping, and supply inventory.
• Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
• Support the implementation of administrative policies, procedures, and initiatives, ensuring compliance and continuous improvement.

Qualifications

• High school education and/or equivalent required.
• Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
• 2-3 years of proven experience in providing administrative support at an executive or senior management level.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast‑paced environment.
• Strong attention to detail and accuracy in all aspects of work.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
• Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Strong problem‑solving skills and the ability to think critically and proactively.
• Ability to work independently and collaboratively in a team environment, demonstrating flexibility and adaptability.
• Familiarity with healthcare industry regulations and compliance standards is a plus.