Executive Assistant - Quality & Operations

Ohio State University; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance from day one

Paid vacation and sick leave

Public Service Loan Forgiveness

Job summary

The Ohio State University seeks an Executive Assistant to support the Analytics Center of Excellence and Quality and Operations offices. You will manage scheduling, communications, documentation, and events, handling sensitive matters with discretion.

You will collaborate with hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners in a data-driven, academically oriented health system environment.

Qualifications

• Bachelor's degree or equivalent experience.
• Up to 2 years relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Ability to work independently and in a team.
• Excellent verbal and written communication skills.
• Ability to work effectively with all levels of the organization.
• Ability to work independently on assigned projects.
• Requires successful completion of a background check.

Responsibilities

• Manage scheduling for two executive leaders and leadership teams.
• Coordinate communications with diverse stakeholders and external partners.
• Oversee documentation management and event planning.
• Handle confidential and sensitive communications with discretion.
• Represent ACE and Quality and Operations in internal and external interactions.
• Collaborate with hospital and university leadership, clinicians, faculty, staff, data scientists.

Skills

Verbal communication

Written communication

Independent working

Education

Bachelors degree or equivalent experience

Tools

Spreadsheets

Kronos

Workday

PowerPoint

Job description

Job Title:

Executive Assistant | Quality & Operations

Department:

Health System Shared Services | Analytics Center of Excellence

Scope of Position

This position serves as a critical administrative partner supporting the dual operations of the Analytics Center of Excellence (ACE) and the Quality and Operations departments. These areas play vital roles in driving data-informed decisions, advancing organizational excellence, and improving clinical and operational outcomes across the health system.

The Executive Assistant provides high-level support to department leaders, ensuring seamless execution of day-to-day functions, coordination of meetings with diverse stakeholders, and oversight of confidential and sensitive communications. The role requires an understanding of the academic medical center environment, data-driven initiatives, and clinical operations.

Position Summary

The Executive Assistant manages administrative responsibilities for two executive leaders and their leadership teams and serves as a trusted liaison with other internal and external partners. The role includes scheduling, communication coordination, documentation management, event planning, and handling sensitive matters with the utmost discretion.

This individual represents the Analytics Center of Excellence and Quality and Operations offices in communications with key stakeholders, including hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners. The role demands a proactive, detail-oriented professional who can navigate complex systems and prioritize competing demands with poise and professionalism.

Minimum Requirements

• Bachelor's degree or equivalent experience.
• Up to 2 years relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Ability to work independently and in a team.
• Excellent verbal and written communication skills.
• Ability to work effectively with all levels of the organization.
• Ability to work independently on assigned projects.
• Requires successful completion of a background check. Selected candidate will be requested to complete a pre-employment physical including a drug screen.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Additional Information:

Location:Ackerman Rd, 660 (0242)

Position Type:Regular

Scheduled Hours:40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity Statement

The university is an equal opportunity employer, including veterans and disability.

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