Executive Assistant | University Hospital Administration

The Ohio State University; Columbus (OH); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance including dental, vis

Paid vacation and sick leave

Disability and parental leave

Public Service Loan Forgiveness

Job summary

The Ohio State University Hospital is seeking an Executive Assistant to coordinate and manage administrative activities under the direction of the Administrator and Administrative Directors. The role involves high levels of discretion and confidential work across multiple departments and hospitals within the Health System Shared Services.

Responsibilities include managing day-to-day activities, travel, calendars, and meetings, drafting letters and reports, taking minutes, and supporting senior

Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.
• Demonstrates sound judgment and prioritization abilities.
• Ability to define problems, collect data, establish facts, draw conclusions and recommend action.

Responsibilities

• Coordinate day-to-day activities for the Administrator and Administrative Directors.
• Manage calendars, travel, meetings, and project support.
• Draft letters, reports, and meeting minutes; arrange meetings and reservations.
• Assist with other senior leaders’ calendars and tasks within UH Administration.

Skills

Administrative coordination

Communication

Discretion

Calendar management

Education

Bachelor’s degree or equivalent experience

Job description

Job Title:Executive Assistant | University Hospital AdministrationDepartment:Health System Shared Services | Hospitals Administration

Scope of Position

The Executive Assistant coordinates and manages the administrative activities of The Ohio State University Hospital (hereafter UH) under the direction of the Administrator and Administrative Directors, of the hospital. This position requires the ability to effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals. Provides assistance to other senior leaders within UH Administration which requires considerable discretion and judgement as dealing in matters of a highly confidential nature. Oversees office matters relating to facilities and supplies. The UH administrative suite supports the University Hospital senior leadership team that is responsible for leading the day-to-day operations.

Position Summary

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors as assigned. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader’s calendars and tasks within UH Administration as needed.

Organizational Expectations

Practices within the Medical Center’s policies and procedures. Adheres to the Value statements as demonstrated through positive patient and guest relations, positive and effective interactions with staff, and formulating and meeting developmental goals. Maintains professional conduct and promotes a positive team attitude by adhering to organizational expectations. Promotes teamwork through mutual respect for co‑workers, developing positive interpersonal relationships and lending assistance as needed.

Minimum Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.
• This position will require a person with sound judgment and the ability to prioritize.
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Location:University Hospital (0870)Position Type:RegularScheduled Hours:40Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.