Executive Assistant | University Hospital Administration

Ohio State University; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

The Ohio State University is seeking an Executive Assistant to the University Hospital Administration. You will coordinate day-to-day operations, manage calendars and projects, and support senior leaders with confidential matters.

Responsibilities include drafting letters and meeting minutes, arranging travel, preparing materials, and coordinating cross-department activities to ensure smooth hospital administration.

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant administrative experience preferred.
• Experience in hospital or executive administration is desired.

Responsibilities

• Coordinate day-to-day activities, travel, calendars, and projects for hospital administrators.
• Prepare materials for meetings and take meeting minutes.
• Draft letters and reports, arrange meetings, travel, and order supplies.
• Assist with calendars and tasks for other senior leaders as needed.

Education

Bachelor's degree

Job description

## Executive Assistant | University Hospital AdministrationApplylocations: University Hospitaltime type: Full timeposted on: Posted Todayjob requisition id: R155892Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Executive Assistant | University Hospital Administration## Department:Health System Shared Services | Hospitals Administration**Scope of Position**The Executive Assistant coordinates and manages the administrative activities of The Ohio State University Hospital (hereafter UH) under the direction of the Administrator and Administrative Directors, of the hospital. This position requires the ability to effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals. Provides assistance to other senior leaders within UH Administration which requires considerable discretion and judgement as dealing in matters of a highly confidential nature. Oversees office matters relating to facilities and supplies. The UH administrative suite supports the University Hospital senior leadership team that is responsible for leading the day-to-day operations.**Position Summary**This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors as assigned. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader’s calendars and tasks within UH Administration as needed.**Organizational Expectations** Practices within the Medical Center's policies and procedures. Adheres to the Value statements as demonstrated through positive patient and guest relations, positive and effective interactions with staff, and formulating and meeting developmental goals. Maintains professional conduct and promotes a positive team attitude by adhering to organizational expectations. Promotes teamwork through mutual respect for co-workers, developing positive interpersonal relationships and lending assistance as needed.**Minimum Qualifications*** Bachelor's degree or equivalent experience.* 2 years of relevant experience preferred.* Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.* This position will require a person with sound judgment and the ability to prioritize.* This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.* Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.**Our Comprehensive Employee Benefits Include*** An array of retirement plan options, each with a generous employer contribution.* Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.* Paid vacation and sick leave, including short and long-term disability and paid parental leave.* Get the most out of the Public Service Loan Forgiveness program.* And much more!## Additional Information:## Location:University Hospital (0870)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.