Executive Assistant | Quality & Operations

Wexner Medical Center; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The Executive Assistant at The Ohio State University Wexner Medical Center provides high-level administrative support to two executive leaders and their teams. The role manages confidential communications, coordinates meetings with diverse stakeholders, and oversees documentation and events, contributing to data-driven initiatives and operational excellence across the health system.

Experience with academic medical center environments is a plus; independence, discretion, and strong communication

Qualifications

• Bachelor's degree or equivalent experience.
• Up to 2 years relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team.
• Requires successful completion of a background check and pre-employment screening.

Responsibilities

• Provide high-level administrative support to two executives.
• Coordinate meetings with diverse stakeholders and leadership teams.
• Manage confidential information and communications with discretion.
• Plan and coordinate events and project activities.
• Represent ACE and Quality & Operations in internal and external communications.

Education

Bachelor's degree or equivalent experience

Excellent verbal and written communication

Ability to work independently and in a team

Tools

Spreadsheets

Kronos

Workday

PowerPoint

Job description

Executive Assistant | Quality & Operations

The Ohio State University Wexner Medical Center

Scope of Position

This position serves as a critical administrative partner supporting the dual operations of the Analytics Center of Excellence (ACE) and the Quality and Operations departments. These areas play vital roles in driving data‑informed decisions, advancing organizational excellence, and improving clinical and operational outcomes across the health system.

Position Summary

The Executive Assistant provides high‑level support to department leaders, ensuring seamless execution of day‑to‑day functions, coordination of meetings with diverse stakeholders, and oversight of confidential and sensitive communications. The role requires an understanding of the academic medical center environment, data‑driven initiatives, and clinical operations.

The Executive Assistant manages administrative responsibilities for two executive leaders and their leadership teams and serves as a trusted liaison with other internal and external partners. The role includes scheduling, communication coordination, documentation management, event planning, and handling sensitive matters with the utmost discretion.

This individual represents the Analytics Center of Excellence and Quality and Operations offices in communications with key stakeholders, including hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners. The role demands a proactive, detail‑oriented professional who can navigate complex systems and prioritize competing demands with poise and professionalism.

Minimum Requirements

• Bachelor's degree or equivalent experience.
• Up to 2 years relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Ability to work independently and in a team.
• Excellent verbal and written communication skills.
• Ability to work effectively with all levels of the organization.
• Ability to work independently on assigned projects.
• Requires successful completion of a background check. Selected candidate will be requested to complete a pre‑employment physical including a drug screen.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long‑term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.

The university is an equal opportunity employer, including veterans and disability.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.