Executive Assistant | Quality & Operations

Ohio State University; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Paid vacation

Disability/Leave

PSLF support

Job summary

Ohio State University is seeking an Executive Assistant to provide high‑level administrative support to two executive leaders within the Analytics Center of Excellence and the Quality & Operations departments. The role includes scheduling, communications, documentation management, event planning, and handling sensitive matters with discretion.

You will liaise with hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners while maintaining calendars,

Qualifications

• Bachelor's degree or equivalent experience.
• Up to 2 years of relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday, and PowerPoint desired.
• Ability to handle confidential information appropriately.

Responsibilities

• Schedule and coordinate meetings for executive leaders and their leadership teams.
• Manage and organize confidential and sensitive communications and documentation.
• Plan and support events, workshops, and internal initiatives.
• Serve as a liaison between ACE, Quality & Operations offices, and key stakeholders including hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners.
• Maintain and update calendars, preparing agendas and minutes for meetings.
• Adhere to and represent the department in all communications and stakeholder interactions.

Skills

Communication skills

Discretion and confidentiality

Meeting coordination

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Kronos

Workday

PowerPoint

Job description

Job Title

Executive Assistant

Department

Health System Shared Services | Analytics Center of Excellence

Scope of Position

This position serves as a critical administrative partner supporting the dual operations of the Analytics Center of Excellence (ACE) and the Quality and Operations departments. These areas play vital roles in driving data‑informed decisions, advancing organizational excellence, and improving clinical and operational outcomes across the health system. The Executive Assistant provides high‑level support to department leaders, ensuring seamless execution of day‑to‑day functions, coordination of meetings with diverse stakeholders, and oversight of confidential and sensitive communications.

Position Summary

The Executive Assistant manages administrative responsibilities for two executive leaders and their leadership teams and serves as a trusted liaison with other internal and external partners. The role includes scheduling, communication coordination, documentation management, event planning, and handling sensitive matters with the utmost discretion.

Responsibilities

• Schedule and coordinate meetings for executive leaders and their leadership teams.
• Manage and organize confidential and sensitive communications and documentation.
• Plan and support events, workshops, and internal initiatives.
• Serve as a liaison between the Analytics Center of Excellence, Quality & Operations offices, and key stakeholders, including hospital and university leadership, clinicians, faculty, staff, data scientists, and external partners.
• Maintain and update calendars, preparing agendas and minutes for meetings.
• Adhere to and represent the department in all communications and stakeholder interactions.

Minimum Requirements

• Bachelor's degree or equivalent experience.
• Up to 2 years of relevant experience preferred.
• Knowledge of spreadsheets, Kronos, Workday, and PowerPoint desired.
• Ability to handle confidential information appropriately.
• Ability to work independently and in a team.
• Excellent verbal and written communication skills.
• Ability to work effectively with all levels of the organization.
• Experience with high‑level administrative support in an academic medical center environment preferred.

Other Requirements

• Successful completion of a background check.
• Required pre‑employment physical and drug screen during the post‑offer process.

Location and Employment Details

Location: Ackerman Rd, 660 (0242)

Position Type: Regular

Scheduled Hours: 40 per week

Shift: First Shift

Benefits

• Retirement plan options with generous employer contribution.
• Health, dental, vision, and prescription coverage beginning on day one.
• Paid vacation and sick leave.
• Short and long‑term disability and paid parental leave.
• Public Service Loan Forgiveness program support.

EEO Statement

The university is an equal opportunity employer, including veterans and disability.