Executive Assistant - Medical Staff Administration

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance (dental/vision/prescr

Paid vacation and sick leave

Disability and parental leave

Public Service Loan Forgiveness

Job summary

The Ohio State University Wexner Medical Center is seeking an experienced administrative professional to coordinate day-to-day activities, travel, calendars, and projects in support of the Chief Clinical Quality & Patient Safety Officer and senior leadership.

This role requires strong judgment, prioritization, data handling, and the ability to draft letters, take meeting minutes, arrange meetings, and support multiple leaders across Medical Staff Administration.

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.
• Sound judgment and the ability to prioritize.

Responsibilities

• Coordinate and manage day-to-day activities, travel, calendars, and projects in support of the Chief Clinical Quality & Patient Safety Officer and AVP/Senior Director for Clinical Quality & Patient Safety.
• Draft and compose letters/reports, take meeting minutes, arrange meetings, and manage travel and supplies.
• Assist with other senior leaders' calendars and tasks within Medical Staff Administration as needed.

Skills

Prioritization

Problem solving

Data collection

Communication

Education

Bachelor's degree or equivalent experience

Job description

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Chief Clinical Quality & Patient Safety Officer, AVP/Senior Director for Clinical Quality & Patient Safety, and medical staff administration general support. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests from various leaders. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader’s calendars and tasks within Medical Staff Administration as needed.

Minimum Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required.
• This position will require a person with sound judgment and the ability to prioritize.
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in working at Ohio State.

The university is an equal opportunity employer, including veterans and disability.