Executive Assistant & Office Lead – Premier Private Equity Firm

Career Group; New York (NY); Hybride; USD 100 000 - 125 000; Plein temps

Avantages offerts par ce poste

Discretionary bonus

Fully paid benefits (medical/dental/ve

Résumé du poste

Premier Private Equity Firm in Midtown Manhattan is seeking an autonomous Executive Assistant to serve as the foundational administrative lead for a new office. This role balances high-level executive support with day-to-day operations to maintain a polished workspace.

Hybrid role in Midtown East (4 days onsite, Fridays remote depending on team needs). The ideal candidate has 3+ years in admin/front-office roles, preferably in private equity or finance, with discretion and strong communication.

Qualifications

• 3+ years in admin or front-office roles, ideally in Private Equity, Finance, or high-growth tech.
• Proactive, self-directed and solutions-oriented.
• Discretion with confidential communications.
• Polished, professional with the confidence to engage senior stakeholders.
• Proficient in Microsoft Office, Zoom, and CRM/expense tools.

Responsabilités

• Provide high-touch executive support to a team of 2 with complex calendar management and travel arrangements.
• Own office operations: front desk, daily operations, and guest experience.
• Coordinate daily catered lunches, supplies, mail and shipments.
• Assist in planning internal events and client meetings, including logistics and catering.
• Serve as onsite IT support liaison for Zoom/Teams setup and printers.
• Help foster a professional, high-performance office culture in NYC.

Connaissances

Executive support

Calendar management

Travel coordination

Office operations

Communication

Discretion

Microsoft Office

Zoom

CRM tools

Expense management tools

Outils

Microsoft Office (Outlook, Teams)

Zoom

SugarCRM

Concur

Navan

Description du poste

Executive Assistant & Office Lead – Premier Private Equity Firm

$100,000- 125,000 Discretionary Bonus DOE + Fully Paid Benefits (medical/dental/vision), 401k with match + PTO + perks!

A growing boutique Private Equity firm is seeking an autonomous, high-impact Executive Assistant to serve as the foundational administrative lead for their brand-new Midtown Manhattan office. This role is perfect for a proactive self-starter who enjoys running an office environment—balancing high-level executive support with the operational management required to keep a beautiful workspace running.

Location: Midtown East— Hybrid (4 days onsite / Fridays remote depending on team needs)

Key Responsibilities

• Executive Support: Provide high-touch support to a team of 2, including complex calendar management, domestic/international travel, and expense processing.
• Office Ownership: You will manage the front desk, oversee daily operations, and ensure a professional, welcoming experience for all visitors.
• Logistics & Catering: Coordinate daily catered lunches, manage kitchen and office supply inventory, and handle all mail and shipments.
• Event Planning: Support the planning and execution of internal team events and high-profile client meetings, including all logistical coordination and catering.
• Technical Troubleshooting: Serve as the onsite point person for light IT support (Zoom/Teams setup, conferencing systems, and printers), partnering with the global IT team for complex issues.
• Culture Carrier: Contribute to building a professional, collaborative, and high-performance environment as the NYC team establishes its local presence.

The Ideal Candidate

• Experience: 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment.
• Mindset: Proactive, self-directed, and solutions-oriented.
• Discretion: Exceptional judgment and the ability to handle sensitive and confidential communications.
• Communication: Polished and professional with the confidence to engage senior stakeholders and external partners effectively.
• Technical Savvy: Proficient in Microsoft Office (Outlook, Teams), Zoom, and ideally CRM or expense management tools (SugarCRM, Concur, Navan).