Executive Assistant, Polaris Endeavors, Inc.

Fleet Landing; Florida; Sur place; USD 65 000 - 95 000; Plein temps

Résumé du poste

Fleet Landing is seeking an Executive Assistant to deliver high-level support to the CEO and leadership team. You will act as a trusted partner, ensuring precision, discretion, and efficiency in the executive office’s operations.

The role requires exceptional communication, calendar management, travel logistics, and preparation of board materials. Notary Public certification or ability to obtain it is required, and you will thrive in a fast-paced, mission-driven environment.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Minimum of four (4) years’ experience providing executive-level support.
• Notary Public commission is required or obtainable upon hire.

Responsabilités

• Provide confidential administrative support to the CEO and executive team.
• Coordinate calendars, meetings, travel, and logistics with accuracy.
• Prepare correspondence, presentations, and board materials.

Connaissances

Executive support

Calendar management

Travel logistics

Board materials prep

Notary

Communications

MS Office

Digital collaboration

Formation

Bachelor's degree

Outils

MS Office

Digital collaboration platforms

Description du poste

Join us as we grow, evolve, and shape the future of senior living excellence!

The Opportunity

We are seeking a highly skilledExecutive Assistantto provide direct, high-level support to theChief Executive Officerand members of the executive leadership team. This individual will serve as atrusted partner and strategic facilitator, ensuring precision, discretion, and efficiency in the operations of the executive office.

The ideal candidate is a composed professional who anticipates needs, exercises impeccable judgment, and thrives in a fast-paced, mission-driven environment. This position demands excellence in written and verbal communication, organizational acumen, and an instinct for navigating complex priorities with professionalism and grace.

Key Responsibilities

Provide comprehensive, confidential administrative support to the CEO and executive team.

Coordinate executive calendars, meetings, travel, and logistics with exceptional accuracy.

Prepare and refine correspondence, presentations, and reports, including materials for the Board of Directors and its committees.

Record and maintain Board and committee minutes, ensuring accuracy and confidentiality.

Manage cross-company coordination and follow-through on executive priorities.

Handle sensitive information with discretion and maintain the highest professional standards.

Represent the CEO’s office with professionalism in internal and external interactions.

Support special projects, leadership events, and organizational initiatives as assigned.

Qualifications

Bachelor’s degree required (Business Administration, Communications, or related field preferred).

Minimum of four (4) years’ experience providing executive-level support, ideally within a complex or multi-entity organization.

Demonstrated excellence in communication, judgment, and organizational skills.

Advanced proficiency in Microsoft Office and digital collaboration platforms.

Notary Public commission required (or ability to obtain upon hire).

Be part of what’s next and help grow the Fleet Landing story.

Polaris Endeavors, Inc. is an Equal Opportunity Employer and Drug Free Workplace