Executive Assistant to the CEO

Fleet Landing; Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Fleet Landing in Jacksonville, FL seeks an Executive Assistant to provide high-level support to the CEO and the executive leadership team. This role acts as a trusted partner, coordinating calendars, travel, and logistics with precision and discretion.

The successful candidate will prepare and refine presentations and board materials, record minutes, and manage confidential information. A Bachelor’s degree and 4+ years of executive support experience are required, along with Notary Public

Qualifications

• Bachelor’s degree in business administration, communications, or related field.
• Minimum of four (4) years’ experience providing executive-level support.
• Demonstrated excellence in communication, judgment, and organizational skills.
• Advanced proficiency in Microsoft Office and digital collaboration platforms.
• Notary Public commission required (or ability to obtain upon hire).

Responsibilities

• Provide comprehensive, confidential administrative support to the CEO and executive team.
• Coordinate executive calendars, meetings, travel, and logistics with exceptional accuracy.
• Prepare and refine correspondence, presentations, and reports, including materials for the Board of Directors and its committees.
• Record and maintain Board and committee minutes, ensuring accuracy and confidentiality.
• Manage cross-company coordination and follow-through on executive priorities.
• Handle sensitive information with discretion and maintain the highest professional standards.
• Represent the CEO’s office with professionalism in internal and external interactions.
• Support special projects, leadership events, and organizational initiatives as assigned.

Skills

Microsoft Office

Digital collaboration platforms

Notary Public

Education

Bachelor’s degree

Job description

Join us as we grow, evolve, and shape the future of senior living excellence!

The Opportunity
We are seeking a highly skilledExecutive Assistantto provide direct, high-level support to theChief Executive Officerand members of the executive leadership team. This individual will serve as atrusted partner and strategic facilitator, ensuring precision, discretion, and efficiency in the operations of the executive office.

The ideal candidate is a composed professional who anticipates needs, exercises impeccable judgment, and thrives in a fast-paced, mission-driven environment. This position demands excellence in written and verbal communication, organizational acumen, and an instinct for navigating complex priorities with professionalism and grace.

Key Responsibilities

Provide comprehensive, confidential administrative support to the CEO and executive team.

Coordinate executive calendars, meetings, travel, and logistics with exceptional accuracy.

Prepare and refine correspondence, presentations, and reports, including materials for the Board of Directors and its committees.

Record and maintain Board and committee minutes, ensuring accuracy and confidentiality.

Manage cross-company coordination and follow-through on executive priorities.

Handle sensitive information with discretion and maintain the highest professional standards.

Represent the CEO’s office with professionalism in internal and external interactions.

Support special projects, leadership events, and organizational initiatives as assigned.

Qualifications

Bachelor’s degree required (Business Administration, Communications, or related field preferred).

Minimum of four (4) years’ experience providing executive-level support, ideally within a complex or multi-entity organization.

Demonstrated excellence in communication, judgment, and organizational skills.

Advanced proficiency in Microsoft Office and digital collaboration platforms.

Notary Public commission required (or ability to obtain upon hire).

Be part of what’s next and help grow the Fleet Landing story. Apply today!

Polaris Endeavors, Inc. is an Equal Opportunity Employer and Drug Free Workplace