Executive Administrative Assistant

Public Storage; Frisco (TX); On-site; USD 70,000 - 105,000; Full time

Job summary

Public Storage seeks an experienced Executive Assistant to support its executive leaders in the corporate office. This role requires impeccable judgment, proactive problem-solving, and the ability to manage complex priorities with independence and discretion.

The ideal candidate will bring a polished executive presence, exceptional communication skills, and a proven track record supporting senior leadership in a fast-paced environment, with advanced MS Office proficiency.

Qualifications

• Minimum 7 years of executive level support experience.
• Ability to operate independently with complex, fast-moving priorities.
• Strong written and verbal communication skills.
• Discretion handling highly sensitive materials and matters.

Responsibilities

• Act as gatekeeper and liaison between Board, investors, and senior leadership.
• Manage and execute executive action items and follow-ups with minimal supervision.
• Strategic calendar orchestration and prioritization of meetings and requests.
• Oversee executive hospitality, guest reception, and related arrangements.
• Provide high-level administrative and operational support across corporate initiatives.
• Transcribe, edit, format, and proofread documents (reports, minutes, speeches).
• Coordinate domestic and international travel and expense reimbursements.
• Support project management activities and coordinate corporate events and Board engagements.

Skills

Executive support

Calendar management

Travel coordination

Excellent communication

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking a highly experienced Executive Assistant to support executive leaders in our corporate office. This executive support role requires exceptional judgment, advanced organizational skills, and the ability to operate independently while managing complex, fast-moving priorities. The ideal candidate brings a polished executive presence, proactive problem-solving capabilities, and the ability to navigate sensitive matters with absolute professionalism.

Key Responsibilities

• A strategic partner and force multiplier who anticipates needs, identifies efficiencies, and proactively coaches their executive on maximizing support — even before the executive recognizes the opportunity.

• Act as a gatekeeper, filtering communications and serving as a professional liaison between the and the Board, investors, and senior leadership. Manage and execute executive action items, follow ups, and deliverables with minimal supervision.

• Strategic Calendar Orchestration: Manage a complex calendar with deep discernment, prioritizing requests based on the executive’s, priorities, and meeting patterns.

• Oversee executive hospitality functions, including scheduling and coordinating lunches, welcoming, and assisting guests, and proactively addressing emerging needs to maintain a polished, professional environment. Provide discreet support for occasional personal errands or arrangements as needed.

• Provide high-level administrative and operational support across corporate and community initiatives.

• Conduct strategic research and manage the prioritization and follow up of issues and inquiries directedtoexecutive leaders, including those requiring confidentiality or complex judgment.

• Prepare, draft, and refine correspondence and ensure timely routing of sensitive or high-priority matters. priority matters.

• Coordinate complex domestic and international travel and oversee office support activities including expense reimbursements.

• Coordinate meetings, including scheduling, attendee logistics, material preparation, and onsite support.

• Accurately transcribe, edit, format, and proofread documents such as reports, minutes, presentations, and speeches.

• Provide support for project management activities, including planning, organizing, scheduling, and research. Coordinate logistics for corporate events, executive meetings, and Board engagements.

• Minimum of 7 years of executive level support experience, with a strong record supporting executive leadership, preferably within a fast-paced or high-growth environment.

• Exceptional ability to anticipate needs, solve problems, and manage shifting priorities under tight timelines and understand the “why” behind executive decisions.

• Proven track record of handling highly sensitive materials (mergers, financials, personal issues) with absolute integrity); ability to “read the room” and manage complex stakeholder personalities with grace.

• Excellent written and verbal communication skills; strong interpersonal and organizational capabilities.

• Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).

• Demonstrated professionalism, confidentiality, diplomacy, and independence.

• Strong customer service orientation and commitment to high-quality deliverables.