Executive Assistant to the CEO

Fleet Landing WELLInspired Living; Jacksonville (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Fleet Landing WELLInspired Living is seeking an Executive Assistant to provide direct, high-level support to the CEO and executive leadership team. This role ensures precision, discretion, and efficiency in the CEO office and acts as a trusted partner to leadership.

The successful candidate will manage calendars, travel, correspondence, and Board materials, while maintaining confidentiality and professionalism across internal and external interactions.

Qualifications

• Bachelor’s degree required in a related field such as Business Administration or Communications.
• At least 4 years of executive-level support experience in a complex or multi-entity organization.
• Demonstrated excellence in communication, judgment, and organizational skills.

Responsibilities

• Provide confidential administrative support to the CEO and executive team.
• Coordinate calendars, meetings, travel, and logistics with high accuracy.
• Prepare correspondence, presentations, and reports for the Board and committees.

Skills

Executive support

Calendar management

Communication skills

Discretion

Education

Bachelor’s degree in Business Administration/Communications or related field

Tools

Microsoft Office

Digital collaboration platforms

Job description

Join us as we grow, evolve, and shape the future of senior living excellence!

The Opportunity

We are seeking a highly skilled Executive Assistant to provide direct, high-level support to the Chief Executive Officer and members of the executive leadership team. This individual will serve as a trusted partner and strategic facilitator, ensuring precision, discretion, and efficiency in the operations of the executive office.

Key Responsibilities

• Provide comprehensive, confidential administrative support to the CEO and executive team.
• Coordinate executive calendars, meetings, travel, and logistics with exceptional accuracy.
• Prepare and refine correspondence, presentations, and reports, including materials for the Board of Directors and its committees.
• Record and maintain Board and committee minutes, ensuring accuracy and confidentiality.
• Manage cross-company coordination and follow-through on executive priorities.
• Handle sensitive information with discretion and maintain the highest professional standards.
• Represent the CEO’s office with professionalism in internal and external interactions.
• Support special projects, leadership events, and organizational initiatives as assigned.

Qualifications

• Bachelor’s degree required (Business Administration, Communications, or related field preferred).
• Minimum of four (4) years’ experience providing executive-level support, ideally within a complex or multi-entity organization.
• Demonstrated excellence in communication, judgment, and organizational skills.
• Advanced proficiency in Microsoft Office and digital collaboration platforms.
• Notary Public commission required (or ability to obtain upon hire).

Be part of what’s next and help grow the Fleet Landing story. Apply today!

Polaris Endeavors, Inc. is an Equal Opportunity Employer and Drug Free Workplace