Executive Assistant - Wing Assistant

Wing Assistant - India; Berkeley (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Wing is seeking an Executive Assistant in Berkeley, CA to support senior leadership across multiple roles. You will manage emails, draft and track documents, and coordinate travel and schedules. The role requires strong English communication, meticulous notes from meetings, and proactive follow-ups.

Experience with Linear, Notion, Slack, and Google Workspace is essential. This position is based on-site in the Bay Area with collaboration across teams, and a focus on efficient workflow and

Qualifications

• Minimum 5 years of related EA/administrative experience.
• Excellent written communication for professional documents and correspondence.
• Proven ability to manage multiple calendars and prioritize tasks.

Responsibilities

• Manage and organize emails, creating prioritized task lists for the executive.
• Draft, manage, and track important documents and communications.
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

Skills

5+ years experience

Strong written communication

Email management

English proficiency

Tools

Linear

Notion

Slack

Google Workspace

Job description

Please whitelist the domains \"lever.co\" and \"hire.lever.co\" with your email provider to make sure you get our emails.

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

Key Responsibilities

• Manage and organize emails, creating prioritized task lists for the executive.
• Draft, manage, and track important documents and communications.
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

Qualifications

• 5+ years of related experience
• Strong written communication skills with the ability to draft professional documents and correspondence
• Expertise in project management platforms (Linear required)
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to problem-solve independently and provide context for meetings and follow-ups
• Awareness of academic-level vocabulary and comprehension capabilities to align with the team’s background
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

Software Tools And Platforms Experience Required

• Notion
• Slack
• Google Workspace (Docs, Sheets, Calendar, Drive)

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps