Executive Assistant (Part Time)

KR Wolfe; Incline Village (NV); On-site; USD 35,000 - 50,000; Part time

Job summary

KR Wolfe, Inc. in Incline Village, NV, is hiring a part-time Executive Assistant to provide high-level administrative and project support. The role involves coordinating travel, managing executive expenses, and maintaining task management systems.

The ideal candidate must have strong communication skills, experience supporting senior executives, and proficiency in Microsoft Office Suite. This position requires professionalism and the ability to manage multiple tasks effectively.

Qualifications

• Prior experience supporting Senior level executives.
• 3+ years experience required.
• Ability to work independently and prioritize tasks.

Responsibilities

• Coordinate travel arrangements.
• Manage and reconcile executive expenses.
• Support project coordination and follow-up on action items.
• Maintain task management systems.
• Schedule meetings and ensure calendar efficiency.
• Prepare correspondence, reports, and presentations.

Skills

Strong communication and interpersonal skills

Microsoft Office Suite proficiency (Word, Outlook, Excel)

Project management experience

Basic accounting principles

Job description

Location: Incline Village, NV

Hours: Monday – Friday, 10:00 AM – 2:00 PM (some weekend work if needed)

Company Overview

KR Wolfe, Inc. is a growing company specializing in installation, integration, field service, and renovation solutions that bring today’s technology to life. We serve advanced environments across healthcare, education, commercial, and government sectors. Guided by our commitment to quality, value, and customer service, we operate by our SPIRIT and QUEST core values—delivering exceptional service with integrity, teamwork, and care.

Position Overview

KR Wolfe is seeking a part-time Executive Assistant to provide high-level administrative and project support. This role will be essential in keeping executives organized, managing travel and expenses, coordinating projects, and ensuring smooth daily operations.

The ideal candidate is highly organized, proactive, and comfortable managing multiple tasks while maintaining professionalism and confidentiality.

Key Responsibilities

• Coordinate travel arrangements, including flights, hotels, and ground transportation
• Manage and reconcile executive expenses and assist with budget tracking
• Support project coordination and follow-up on action items
• Maintain task management systems and help prioritize executive workload
• Schedule meetings, appointments, and ensure calendar efficiency
• Prepare correspondence, reports, and presentations as needed

Qualifications

• Strong communication and interpersonal skills
• Prior experience supporting Senior level executives
• 3+ years experience with Microsoft Office Suite, particularly Word, Outlook, and Excel
• Basic accounting principles required; advanced accounting knowledge a plus
• Any project management experience is a plus
• Ability to work independently, prioritize tasks, and handle sensitive information with discretion