Executive Assistant to CEO

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K plan

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Temp-to-Perm Executive Assistant to support the CEO for a rapidly growing SaaS company. This on-site role requires five days per week, 9am–5pm with flexibility as needed.

You will manage calendars, prepare briefing materials and presentations, coordinate travel, and handle expense reporting. The ideal candidate has 3+ years of experience, strong communication skills, and a proactive, professional presence in a fast-paced environment.

Qualifications

• 3+ years of professional experience, 1-1 support experience; AI-savvy with an interest in learning new tools and implementing new processes.
• Highly organized with strong attention to detail and ability to multitask.
• Comfortable working with minimal direction and taking initiative.

Responsibilities

• Provide executive support to the CEO
• Calendar management of internal and external meetings
• Communicate on behalf of the CEO to internal team members and managers
• Prepare information for the CEO and create/edit presentations, spreadsheets and documents
• Coordinate travel logistics and itineraries
• Manage expense reports and vendor invoices
• Assist with ad-hoc job-related and personal requests

Skills

Executive support

Calendar management

Communication skills

Travel coordination

Expense management

Vendor management

Proactive

Tools

AI tools

Job description

About the Role

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a rapidly growing SaaS company, is seeking a highly organized, personable, and proactive Temp-to-Perm Executive Assistant to support the CEO. Requiring 5 days/week on-site, hours are 9am-5pm daily with expected flexibility/reachability depending on business needs. With a team of ~25 employees across New York and internationally, the company is experiencing significant growth and scaling quickly. This is a unique opportunity to join a fast-paced, entrepreneurial environment and play a key role in being a true gatekeeper and building structure and efficiency within the organization.

Responsibilities

• Provide executive support to the Chief Executive Officer
• Provide calendar management of internal and external meetings
• Communicate on behalf of the CEO to internal team members and managers
• Collect and prepare information for the CEO, create and edit presentations, spreadsheets and other documents as needed
• Collaborate internally to handle logistics for internal and external meetings, projects, and special assignments
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Assist with ad-hoc job-related and personal requests as needed

Qualifications

• 3+ years of professional experience, 1-1 support experience AI-savvy with an interest in learning new tools and implementing new processes
• Highly organized with strong attention to detail and ability to multitask
• Comfortable working with minimal direction and taking initiative
• Strong interpersonal skills with a positive, "can-do" attitude
• Polished and professional presence, with the ability to interact with senior leadership
• Tech-savvy and adaptable in a fast-paced environment

Compensation & Benefits

• Up to 120K base DOE + Bonus (combination of cash and stock)
• 100% covered benefits + 401K (planning to match in the future)
• Medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility
• Upon successfully being hired, details will be provided related to our benefit offerings

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Employing the Future (TM)