Executive Assistant & Operations Partner to CEO

Nidus Technologies; New York (NY); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Equity

Health coverage

Team meals

Job summary

Nidus Technologies in New York City seeks an Executive Assistant & Operations Associate to be the right hand to our CEO and founders. You’ll keep the company moving at full speed, protect their time, and ensure every customer, candidate and guest leaves wanting to work with Nidus.

You’ll work in person with a small, senior team, manage calendars and travel, handle expenses end to end, and help coordinate recruiting, events, and office operations.

Qualifications

• You’ve supported founders or executives and made them more effective.
• You anticipate needs, fix conflicts quietly, and close loops without reminders.
• You’re organized, responsive and reliable.
• You write clearly and represent the company confidently.
• You’re discreet with sensitive information.
• You want to work in person with a fast-moving small team.
• Bonus: experience in defense tech or working directly with government customers.

Responsibilities

• Run the founders’ calendars and travel, keeping schedules tight and plans ready to change at a moment’s notice.
• Own expenses end to end, close receipts, expense reports and reimbursements.
• Move deals forward by coordinating NDAs, calls and meetings at Nidus and at customer sites, drafting emails and following up.
• Help with candidate meetings with the founders, including scheduling, travel and onsite visits.
• Plan NYC recruiting dinners and events with the Head of Talent, and assist with offsites and team outings.
• Keep the office running by handling visitor access, deliveries and packages and welcoming guests.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication

Discretion

Job description

Nidus Technologies in New York City seeks an Executive Assistant & Operations Associate to be the right hand to our CEO and founders. You’ll keep the company moving at full speed, protect their time, and ensure every customer, candidate and guest leaves wanting to work with Nidus.

You’ll work in person with a small, senior team, manage calendars and travel, handle expenses end to end, and help coordinate recruiting, events, and office operations.