Elite Executive Assistant to CEO & CTO | Hybrid NYC

BCL Search; New York (NY); Hybrid; USD 125,000 - 150,000; Full time

Benefits offered by this job

Benefits via PEO

401(k) plan (no employer match)

Job summary

Midtown Tech Company is seeking an experienced Executive Assistant to support the CEO and CTO, helping to optimize their time and ensure priorities move forward. The role requires a proactive, independent mindset and a startup mentality as the company scales its New York team.

Hybrid role in New York, with responsibility for coordinating travel, calendars, recruiting support, and managing the New York office.

Qualifications

• 5–7 years of Executive Assistant experience.
• Direct experience supporting C-level executives strongly preferred.
• Prior experience within a startup, technology company, financial services firm, or similarly fast-paced environment preferred.
• Able to hit the ground running and operate independently with limited direction.
• Exceptional calendar management and domestic/international travel coordination experience.
• Highly proactive with the ability to anticipate needs and stay several steps ahead.
• Confident with a strong backbone and comfortable managing up, protecting executive time, and pushing priorities forward.
• Strong startup mentality with the flexibility to wear multiple hats and take on responsibilities outside of a traditional EA scope.
• Energized by change and comfortable in an environment where priorities and responsibilities will evolve as the company grows.
• Excellent organizational and time-management skills with exceptional attention to detail.
• Resourceful, solutions-oriented, and able to think on their feet.
• Strong written and verbal communication skills.
• Strong personal accountability and excellent follow-through.
• Comfortable helping with office operations, recruiting, events, and broader company initiatives.
• Interested in improving processes and creating systems that allow the organization to operate more efficiently.
• Low ego, collaborative, and genuinely willing to jump in wherever needed.
• Strong judgment and discretion

Responsibilities

• Provide dedicated Executive Assistant support to the CEO and CTO
• Manage complex and frequently changing calendars, ensuring the executives' time is focused on the highest priorities
• Manage to-do lists, priorities, commitments, and follow-ups and proactively keep outstanding items moving forward
• Protect focus time and anticipate scheduling conflicts, logistical needs, and upcoming priorities
• Coordinate domestic and international travel, including complex multi-city trips, client visits, and conferences
• Serve as a key point of contact and gatekeeper for the executives, appropriately screening and directing communications
• Organize internal and external meetings, including agendas, materials, logistics, and follow-up on action items
• Ensure executives are prepared for meetings and have the appropriate information and materials in advance
• Oversee day-to-day needs of the New York office, including supplies, snacks, vendors, facilities, and general office operations
• Assist with recruiting coordination, including interview scheduling, candidate visits, and creating a polished candidate experience
• Plan team events, offsites, celebrations, holiday parties, and all-hands meetings
• Help support and build company culture as the organization continues to grow
• Identify opportunities to automate recurring workflows, improve processes, and create greater efficiency
• Document and systematize business and administrative processes as appropriate
• Assist with special projects and broader company initiatives as needed
• Handle confidential and sensitive information with discretion
• Take on new responsibilities as the company grows and the role evolves

Skills

Executive support

Calendar management

Travel coordination

Gatekeeper

Event planning

Recruiting coordination

Office operations

Discretion

Job description

Midtown Tech Company is seeking an experienced Executive Assistant to support the CEO and CTO, helping to optimize their time and ensure priorities move forward. The role requires a proactive, independent mindset and a startup mentality as the company scales its New York team.

Hybrid role in New York, with responsibility for coordinating travel, calendars, recruiting support, and managing the New York office.