Executive Assistant & Operations Associate

Nidus Technologies; New York (NY); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Equity

Health coverage

Team meals

Job summary

Nidus Technologies in New York City seeks an Executive Assistant & Operations Associate to be the right hand to our CEO and founders. You’ll keep the company moving at full speed, protect their time, and ensure every customer, candidate and guest leaves wanting to work with Nidus.

You’ll work in person with a small, senior team, manage calendars and travel, handle expenses end to end, and help coordinate recruiting, events, and office operations.

Qualifications

• You’ve supported founders or executives and made them more effective.
• You anticipate needs, fix conflicts quietly, and close loops without reminders.
• You’re organized, responsive and reliable.
• You write clearly and represent the company confidently.
• You’re discreet with sensitive information.
• You want to work in person with a fast-moving small team.
• Bonus: experience in defense tech or working directly with government customers.

Responsibilities

• Run the founders’ calendars and travel, keeping schedules tight and plans ready to change at a moment’s notice.
• Own expenses end to end, close receipts, expense reports and reimbursements.
• Move deals forward by coordinating NDAs, calls and meetings at Nidus and at customer sites, drafting emails and following up.
• Help with candidate meetings with the founders, including scheduling, travel and onsite visits.
• Plan NYC recruiting dinners and events with the Head of Talent, and assist with offsites and team outings.
• Keep the office running by handling visitor access, deliveries and packages and welcoming guests.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication

Discretion

Job description

About Us

Nidus is building autonomous manufacturing systems powered by AI and robotics. U.S. manufacturers are under growing pressure to increase output while navigating workforce constraints, underutilized equipment, and increasingly complex supply chains. We believe the next generation of manufacturing will be enabled by more intelligent, flexible automation—systems that help people and machines work together to expand capacity and improve productivity.

We're building the intelligence layer that makes that possible.

Our team comes from the intersection of defense technology and AI. We've built and shipped products to DoD customers, and we bring deep experience across ML, robotics, product development, and defense.

We're a small, in-person team in New York City working on hard problems that matter. If you want to build the future of American manufacturing, we'd love to hear from you.

The role

We’re hiring an Executive Assistant & Operations Associate to be the right hand to our CEO and founders. You’ll keep the company moving at full speed. The founders’ time is the scarcest resource we have, and your job is to protect it, multiply it, and make sure every customer, candidate and guest leaves wanting to work with Nidus.

Every hour you give back goes into winning customers, hiring exceptional talent and building the company. You’ll work in person with a small, senior team that moves fast, and you’ll have a front-row seat to how a defense tech company gets built.

What you’ll do

• Run the founders’ calendars and travel. Keep schedules tight, trips smooth and plans ready to change at a moment’s notice, including for anyone traveling with them.

• Own expenses end to end. Close out receipts, expense reports and reimbursements before anyone thinks to ask.

• Move deals forward. Coordinate NDAs, calls and meetings at Nidus and at customer sites. Draft and send emails, and chase every follow-up until it’s done.

• Help us win great people. Partner with the Head of Talent on candidate meetings with the founders, including scheduling, travel and onsite visits.

• Bring people together. Plan NYC recruiting dinners and events with the Head of Talent, and help organize offsites and team outings that people look forward to.

• Keep the office running. Handle visitor access, deliveries and packages so the team can stay focused on building. Welcome guests, prepare for visits, and make sure every customer and partner who walks in remembers us.

Who you are

• You’ve supported founders or executives, and you’ve made them measurably more effective.

• You see what’s coming before anyone asks, fix conflicts quietly, and close loops without reminders.

• You’re organized, responsive and reliable. When you say something is handled, it is.

• You write clearly and represent the company with confidence to anyone, from a government customer to a senior engineering candidate.

• You’re discreet. You’ll see sensitive information and treat it that way.

• You want to work in person with a small team that moves fast, and the pace energizes you.

• Bonus: experience in defense tech or working directly with government customers.

Compensation & Benefits

Base Salary: 100k - 150k.

The listed range reflects base salary only. Total compensation also includes meaningful equity and benefits:

• Equity: Meaningful ownership in what we’re building.

• Health coverage: Medical, dental and vision through Thatch.

• Team lunches: Lunch in the office with the team.

Nidus Technologies is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.