Executive Assistant & Office Manager

Enterpret; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Enterpret in New York is seeking an experienced executive assistant/office operations professional to partner with our CEO, owning his calendar, inbox, travel, and meeting prep. You will run the NYC office operations, manage vendors, plan events, support onboarding and HRIS hygiene, and collaborate with Finance and the founding team to keep systems running smoothly.

The role requires 5+ years in similar roles, comfort with ambiguity, and fluency with Google Workspace, Slack, and Notion; startup

Qualifications

• 5+ years in executive assistant, office management, or operations roles.
• 3+ years supporting a founder or senior executive.
• Comfort with ambiguity and ability to context-switch.
• Experience in a fast-paced startup or tech company.
• Fluency with modern operating stack and AI tools.

Responsibilities

• Partner directly with the CEO to manage calendar, inbox, travel, and meeting prep.
• Run day-to-day NYC office operations, vendors, supplies, and relationships.
• Plan in-office events, team gatherings, and offsites in NYC.
• Own People Operations logistics: onboarding, offboarding, devices, HRIS hygiene.
• Collaborate with Finance, People, and founding team on budgets and systems.
• Build scalable administrative systems and processes.
• Handle sensitive information with discretion and professionalism.

Skills

Executive support

Calendar management

Office management

Vendor relationships

Event planning

People operations

Cross-functional collaboration

Discretion

Tools

Google Workspace

Slack

Notion

Job description

• Partner directly with our CEO as the primary point of leverage on his time — own his calendar, inbox triage, travel, and meeting prep so his focus stays on the highest-priority and most urgent work
• Run the day-to-day of our New York office — manage vendors, supplies, facilities, and building relationships so the space is welcoming, well-stocked, and somewhere the team genuinely wants to be
• Plan and execute in-office events, team gatherings, and offsites that keep the office vibe strong and make NYC a great place to work from
• Own People Operations logistics end-to-end: onboarding new hires, offboarding departures, provisioning and collecting devices, and keeping our people systems accurate and running smoothly
• Collaborate cross-functionally with Finance, People, and the founding team on expense tracking, budgets, and the operational systems that keep the company moving
• Build and improve the administrative systems and processes that scale with us — anticipating needs and solving problems before they surface
• Handle sensitive information and communications with discretion, professionalism, and sound judgment

Comfort operating in ambiguity — you can context-switch quickly, reprioritize on the fly, and stay calm when plans change 5+ years in a blended executive assistant, office management, or operations role, ideally at a fast-paced startup or tech company 3+ years supporting a founder or senior executive where you’ve owned their time end-to-end and been trusted with high-stakes, confidential work Fluency across the modern operating stack — Google Workspace, Slack, Notion, and common expense, travel, and calendar tools — and comfort adopting AI tools to move faster Hands-on experience with People Ops fundamentals: onboarding, offboarding, device lifecycle, and HRIS hygiene A track record of running office operations, vendor relationships, and events — you make order out of chaos and take pride in a well-run space A track record of mentoring, partnering, and collaborating across teams, with the judgment to represent the CEO and the company professionally