Executive Assistant & Operations Partner

Bluespring Wealth Partners, LLC; Houston, Northern (TX, KY); Híbrido; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

Bluespring Wealth Partners, LLC is seeking an Executive Assistant to join our Houston office and support our leadership team. You will manage calendars, arrange travel, coordinate vendors, and ensure smooth day-to-day operations.

You’ll bridge communications between building management, staff, and external partners while maintaining confidential information with discretion. The role emphasizes proactive problem solving, multi-tasking, and tech-savvy use of MS Office, internal platforms, and

Formación

• Strong organizational and time management skills for multitasking and prioritization.
• Attention to detail and follow-through.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite and familiarity with scheduling platforms/CRM tools.
• Ability to solve problems independently and address operational needs.
• Professional discretion with confidential information.
• Experience supporting executives or managing office operations preferred.

Responsabilidades

• Provide comprehensive administrative support: calendar management, appointment scheduling, and travel coordination.
• Manage vendor relationships: onboarding, rate comparisons, renewals, and cancellations.
• Serve as liaison between building management and the firm: coordinating access, communications, insurance updates, and compliance.
• Oversee office operations: supply tracking, ordering, and coordinating meeting logistics (catering, accommodations).
• Support technology and systems administration: managing subscriptions, equipment, service requests, troubleshooting.
• Administer internal platforms/tools (OnceHub, RingCentral): scheduling management, updates, troubleshooting coordination.
• Track and process administrative financials: forwarding invoices, subscriptions, service tickets, receipts.
• Handle mail, maintain records (gift logs, device logs), ensure documents saved in SharePoint.
• Assist with events and employee support: onboarding logistics, gift coordination, internal communications.
• Support leadership and staff with additional administrative, operational, IT needs as they arise.

Conocimientos

Calendar management

Vendor management

Office coordination

Communication

Problem solving

Discretion

Executive support

CRM familiarity

Herramientas

OnceHub

RingCentral

SharePoint

Descripción del empleo

Bluespring Wealth Partners, LLC is seeking an Executive Assistant to join our Houston office and support our leadership team. You will manage calendars, arrange travel, coordinate vendors, and ensure smooth day-to-day operations.

You’ll bridge communications between building management, staff, and external partners while maintaining confidential information with discretion. The role emphasizes proactive problem solving, multi-tasking, and tech-savvy use of MS Office, internal platforms, and