Dynamic Executive & Personal Assistant to CEO – Austin (Hybrid)

BlueBanc; Austin (TX); Hybrid; USD 65,000 - 75,000; Full time

Job summary

BlueBanc is hiring a full-time Executive and Personal Assistant in Austin, TX to support a CEO juggling multiple ventures. The role blends executive calendar management with personal household coordination, with in-person focus in The Domain and some remote work as needed.

Responsibilities span calendar, travel, document management, project tracking, reminders, and vendor coordination, alongside personal tasks like appointments, service providers, errands, and household logistics.

Qualifications

• 2+ years of experience supporting an entrepreneur or executive
• Based in Austin, able to work in-person in The Domain
• Proficient with M365 and Google Workspace, Slack, Zoom, and 1Password
• Valid driver’s license and reliable transportation

Responsibilities

• Own and manage CEO's calendar across multiple companies/time zones
• Prepare meetings with documents, context, and attendees
• Track projects and surface risks
• Manage documents across Google Drive and MS365 with organized folders
• Book travel, flights, accommodations, and logistics
• RSVP to events and manage calendar entries
• Book appointments and reservations
• Maintain and share CEO’s 1Password vaults and credentials
• Provide reminders and follow-ups for deadlines and tasks
• Conduct market research and build tracking spreadsheets
• Track expenses, payables, and receipts
• Create and update internal/external documents across Google and Microsoft tools

Skills

Time management

Organizational skills

Multitasking

Decision-making

Communication

Questioning/curiosity

Tools

M365

Google Workspace

Slack

Zoom

1Password

Job description

BlueBanc is hiring a full-time Executive and Personal Assistant in Austin, TX to support a CEO juggling multiple ventures. The role blends executive calendar management with personal household coordination, with in-person focus in The Domain and some remote work as needed.

Responsibilities span calendar, travel, document management, project tracking, reminders, and vendor coordination, alongside personal tasks like appointments, service providers, errands, and household logistics.