Executive Assistant & Operations Coordinator

Paylocity; Lebanon (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Paylocity is seeking an experienced Executive Assistant to manage administrative and personal tasks for the Executive. The role requires discretion, professionalism, and a proactive approach to supporting high-level priorities.

Responsibilities include secretarial tasks, calendar coordination, budgeting assistance, and liaison with internal and external stakeholders to ensure smooth operations and confidentiality. The position may involve varied daily duties and event coordination as needed.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to maintain an operating budget.
• Basic accounting skills and financial awareness.
• Excellent attention to detail and accuracy.
• Strong multi-tasking and prioritization abilities.
• Professional, courteous communication and demeanor.

Responsibilities

• Provides secretarial, research, accounting, and other support as may be needed.
• Professional assistance for the Executive’s interests and well‑being.
• Organizes meetings, schedules, and Outlook calendars for the Executive.
• Maintains organized files and confidential information.
• Manages personal and business tasks including bill paying, deposits, and travel records.
• Liaises with internal teams and external contacts to ensure smooth operations.

Skills

Microsoft Office Proficiency

Budgeting

Accounting basics

Detail oriented

Multi-tasking

Professional demeanor

Outlook

Tools

Outlook

Job description

Paylocity is seeking an experienced Executive Assistant to manage administrative and personal tasks for the Executive. The role requires discretion, professionalism, and a proactive approach to supporting high-level priorities.

Responsibilities include secretarial tasks, calendar coordination, budgeting assistance, and liaison with internal and external stakeholders to ensure smooth operations and confidentiality. The position may involve varied daily duties and event coordination as needed.