Office Operations & Billing Specialist

Paylocity; Troy (MI); On-site; USD 32,000 - 45,000; Full time

Job summary

Paylocity is seeking an Office Administrator to support daily corporate office operations. The role includes administrative support to leadership, scheduling, travel arrangements, and handling billing/buydown processes.

You will maintain office supplies, assist with meetings, and ensure a professional and organized work environment. The position requires strong organization, attention to detail, initiative, and reliability to manage multiple tasks in a fast-paced setting.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational, communication, and multitasking skills.
• Previous administrative, office, billing, or related experience preferred.
• Strong attention to detail and numerical accuracy.
• Advanced skill level with Microsoft Office Suite especially Excel or related software.
• High school diploma or equivalent required; Associates degree in office administration or related field preferred.

Responsibilities

• Provide general administrative support to leadership and departments.
• Answer phones, greet visitors, and manage incoming/outgoing mail and deliveries.
• Maintain files, records, spreadsheets, and other administrative documentation.
• Assist with scheduling, meetings, travel arrangements, and special projects.
• Support new-hire and employee administrative needs as requested.
• Assist with billing, invoicing, and related administrative processes.
• Process and track vendor/manufacturer buydown programs.
• Maintain inventory of office, kitchen, breakroom, and restroom supplies.
• Order lunches and refreshments for meetings and company events.

Skills

Organization & Time Management

Attention to Detail

Initiative & Ownership

Reliability & Follow-Through

Communication & Professionalism

Customer Service & Hospitality

Confidentiality & Judgment

Teamwork & Adaptability

Education

High school diploma or equivalent

Associates degree in office administration or related field (preferred)

Tools

Microsoft Office Suite

Excel

Job description

Paylocity is seeking an Office Administrator to support daily corporate office operations. The role includes administrative support to leadership, scheduling, travel arrangements, and handling billing/buydown processes.

You will maintain office supplies, assist with meetings, and ensure a professional and organized work environment. The position requires strong organization, attention to detail, initiative, and reliability to manage multiple tasks in a fast-paced setting.