Executive Assistant

Crain Buick GMC of Springdale; Little Rock (AR); On-site; USD 65,000 - 85,000; Full time

Job summary

Crain Buick GMC of Springdale is seeking an Executive Assistant to provide high-level administrative and personal support to an executive and family. The role requires discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating travel, and serving as a primary point of contact with internal and external partners.

Qualifications

• Experience as an executive or personal assistant preferred.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication.
• Proactive and adaptable, able to handle competing priorities.
• Excellent organizational and time-management skills.
• Ability to liaise with internal and external contacts.

Responsibilities

• Manage complex calendars, appointments, meetings, and travel arrangements with a high degree of accuracy and foresight
• Serve as a primary point of contact, effectively communicating with internal staff, external partners, and personal contacts
• Handle confidential and sensitive information with professionalism and discretion
• Coordinate and prioritize tasks across business and personal matters, adjusting quickly as priorities shift
• Support scheduling and logistics related to family obligations as needed, demonstrating an understanding of family dynamics and boundaries
• Anticipate needs, troubleshoot issues independently, and maintain composure in high-pressure or time-sensitive situations
• Maintain organized records, files, and schedules to ensure seamless daily operations

Skills

Calendar management

Discretion

Communication skills

Organizational skills

Travel coordination

Prioritization

Relationship building

Executive support

Job description

The Company Executive Assistant provides high-level administrative, logistical, and personal support to ensure the efficient operation of both professional and select personal matters. This role requires discretion, adaptability, strong communication skills, and the ability to manage competing priorities in a fast-paced, dynamic environment. The ideal candidate is proactive, organized, and comfortable working closely with an executive and their family-related needs.

Key Responsibilities

Manage complex calendars, appointments, meetings, and travel arrangements with a high degree of accuracy and foresight

Serve as a primary point of contact, effectively communicating with internal staff, external partners, and personal contacts

Handle confidential and sensitive information with professionalism and discretion

Coordinate and prioritize tasks across business and personal matters, adjusting quickly as priorities shift

Support scheduling and logistics related to family obligations as needed, demonstrating an understanding of family dynamics and boundaries

Anticipate needs, troubleshoot issues independently, and maintain composure in high-pressure or time-sensitive situations

Maintain organized records, files, and schedules to ensure seamless daily operations

Qualifications & Skills

Demonstrated resilience and professionalism when navigating challenging or high-expectation environments

Highly versatile with the ability to pivot between tasks and responsibilities with minimal guidance

Strong written and verbal communication skills; able to communicate clearly, tactfully, and effectively

Exceptional organizational and time-management skills with proven scheduling proficiency

Ability to build trust and maintain positive working relationships across professional and personal settings

Comfortable supporting an executive whose role intersects with family commitments

Prior experience as an executive or personal assistant preferred

Work Schedule

Monday through Friday

Core hours: 8:00 a.m. – 5:00 p.m.

Flexibility required; hours may vary based on business and personal needs

Compensation

Salary range: $65,000 – $85,000 annually, commensurate with experience