Executive Assistant: Office Ops & Stakeholder Support

Horizon Systems; Lenexa (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

Horizon Systems is seeking a dependable Executive Assistant to support our office operations and provide exceptional service to our team and visitors. The role is ideal for someone who enjoys being the go-to person for coordinating activities and keeping the office running smoothly.

You will support Marketing, Sales, and Leadership, greet visitors, manage calls, and handle scheduling and logistics. A strong customer service mindset and excellent communication are essential for success.

Qualifications

• High school diploma required.
• Administrative experience in a professional setting.
• Strong customer service orientation.
• Excellent written and verbal communication.
• Ability to multitask and prioritize.

Responsibilities

• Support Marketing, Sales and Leadership functions including VP-level support.
• Greet visitors and direct them to staff.
• Answer and route calls on a multi-line phone system and manage messages.
• Provide excellent customer service to clients, vendors and internal teams.
• Order office supplies and coordinate equipment maintenance.
• Prepare meeting spaces and assist with scheduling and logistics.
• Maintain CRM data to support Inside Sales.
• Draft and distribute internal communications and reports.
• Assist with order processing and tracking.
• Maintain a clean and organized work area.

Skills

Interpersonal skills

Multitasking

Communication

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

Horizon Systems is seeking a dependable Executive Assistant to support our office operations and provide exceptional service to our team and visitors. The role is ideal for someone who enjoys being the go-to person for coordinating activities and keeping the office running smoothly.

You will support Marketing, Sales, and Leadership, greet visitors, manage calls, and handle scheduling and logistics. A strong customer service mindset and excellent communication are essential for success.