Executive Assistant

Horizon Systems; Lenexa (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

Horizon Systems is seeking a dependable Executive Assistant to support our office operations and provide exceptional service to our team and visitors. The role is ideal for someone who enjoys being the go-to person for coordinating activities and keeping the office running smoothly.

You will support Marketing, Sales, and Leadership, greet visitors, manage calls, and handle scheduling and logistics. A strong customer service mindset and excellent communication are essential for success.

Qualifications

• High school diploma required.
• Administrative experience in a professional setting.
• Strong customer service orientation.
• Excellent written and verbal communication.
• Ability to multitask and prioritize.

Responsibilities

• Support Marketing, Sales and Leadership functions including VP-level support.
• Greet visitors and direct them to staff.
• Answer and route calls on a multi-line phone system and manage messages.
• Provide excellent customer service to clients, vendors and internal teams.
• Order office supplies and coordinate equipment maintenance.
• Prepare meeting spaces and assist with scheduling and logistics.
• Maintain CRM data to support Inside Sales.
• Draft and distribute internal communications and reports.
• Assist with order processing and tracking.
• Maintain a clean and organized work area.

Skills

Interpersonal skills

Multitasking

Communication

Organizational skills

Education

High school diploma

Tools

Microsoft Office

Job description

If you are organized, personable, and thrive in a fast-paced office environment, this is your opportunity to make a meaningful impact. Horizon Systems is looking for a dependable and detail-oriented Executive Assistant to support our office operations and provide exceptional service to our team and visitors. This role is ideal for someone who enjoys being the go-to person for office coordination and thrives on keeping things running smoothly.

The Role

Supporting Office Operations and Customer Experience

Responsibilities

• Support Marketing, Sales and Leadership management functions including functional support of VP of Sales, VP of Marketing and the President.
• Greet visitors and provide assistance or direct them to the appropriate staff.
• Answer and route calls on a multi-line phone system and manage messages.
• Provide excellent customer service to clients, vendors, and internal teams.
• Order office supplies and coordinate equipment maintenance.
• Prepare meeting spaces and assist with scheduling and logistics.
• Maintain and update CRM data to support the Inside Sales team.
• Draft and distribute internal communications and reports.
• Assist with order processing and tracking as needed.
• Maintain a clean and organized work area.

Core Competencies

• Strong interpersonal and customer service skills.
• Ability to multitask and manage priorities with accuracy.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Willingness to learn and grow with the company.
• Ability to work independently and collaboratively.

Required Qualifications

• High school diploma.
• Demonstrated administrative experience in a professional setting.

About Horizon Systems

Horizon Systems is a recognized provider of engineered ingredient handling solutions, specializing in the design, manufacturing, and integration of pneumatic conveying and process systems. Serving industries such as plastics, food, pet food, and chemicals, we are committed to delivering high-performance solutions that meet complex customer needs. At Horizon Systems, we believe in staying curious, becoming better every day, getting it done, doing the right thing the right way, and fostering teamwork—because nobody does it alone. Join a company where your organizational skills and professionalism will be valued and play a key role in supporting our mission.