Executive Assistant & Office Ops Partner

Masis Professional Group; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Masis Professional Group in Inland Empire seeks an Executive Assistant and Office Operations Manager to be the CEO's right hand and operational leader. This role blends executive partnership with office management, overseeing calendars, travel, communications, vendor relations, and facilities in a fast-paced professional services environment.

The ideal candidate thrives on variety, ownership, and long-term growth within the firm.

Qualifications

• 5+ years supporting executives in professional services.
• Outstanding organizational skills with the ability to manage multiple priorities.
• Discretion and professionalism handling confidential information.
• Strong interpersonal and communication skills.
• Experience with Microsoft Office, Google Workspace, and CRM systems.

Responsibilities

• Partner with the CEO as a trusted admin partner, managing calendars and meetings.
• Coordinate complex travel for the CEO and senior leaders.
• Prepare confidential materials, presentations, and correspondence.
• Liaise with employees, clients, and outside partners.
• Support personal projects to keep the CEO focused on growth.
• Oversee day-to-day office operations and maintain a welcoming workplace.
• Coordinate vendors, facilities, and office technology.
• Support internal meetings and events and improve efficiency.
• Manage building operations and tenant communications for a multi-tenant facility.
• Track facilities projects and coordinate with external professionals.

Skills

Executive support

Office operations

Calendar management

Travel coordination

Communication

Discretion

Vendor coordination

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Masis Professional Group in Inland Empire seeks an Executive Assistant and Office Operations Manager to be the CEO's right hand and operational leader. This role blends executive partnership with office management, overseeing calendars, travel, communications, vendor relations, and facilities in a fast-paced professional services environment.

The ideal candidate thrives on variety, ownership, and long-term growth within the firm.