Executive Assistant & Office Ops Leader

Ultimate Staffing; Monterey (CA); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA

401(k)

PTO

Paid holidays

Job summary

Ultimate Staffing in Monterey, CA is seeking an Executive Administrative Assistant / Office Manager to join onsite full-time in a growing healthcare organization. The role supports executive leadership and oversees office operations, HR administration, and regulatory compliance.

You will manage calendars, prepare materials, coordinate onboarding, and streamline workflows while maintaining professionalism and discretion in a fast-paced environment.

Qualifications

• Experience in executive administrative support or HR administration.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
• Onsite work in Monterey, CA and ability to pass a background check with HIPAA awareness.

Responsibilities

• Support executive leadership with calendar management, meetings, and communications.
• Prepare presentations, reports, correspondence, and meeting materials.
• Track priorities, deadlines, and follow-up items.
• Manage daily office operations and administrative workflows.
• Coordinate onboarding activities and employee documentation.
• Process I-9s and E-Verify requirements; track licenses and credentials.
• Maintain organized files and office resources; support internal communications.

Skills

Executive support

Office management

HR administration

Microsoft 365

Confidentiality

Communication

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft 365

Job description

Ultimate Staffing in Monterey, CA is seeking an Executive Administrative Assistant / Office Manager to join onsite full-time in a growing healthcare organization. The role supports executive leadership and oversees office operations, HR administration, and regulatory compliance.

You will manage calendars, prepare materials, coordinate onboarding, and streamline workflows while maintaining professionalism and discretion in a fast-paced environment.