Executive Assistant/Office Manager

Ultimate Staffing; Monterey (CA); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA

401(k)

PTO

Paid holidays

Job summary

Ultimate Staffing in Monterey, CA is seeking an Executive Administrative Assistant / Office Manager to join onsite full-time in a growing healthcare organization. The role supports executive leadership and oversees office operations, HR administration, and regulatory compliance.

You will manage calendars, prepare materials, coordinate onboarding, and streamline workflows while maintaining professionalism and discretion in a fast-paced environment.

Qualifications

• Experience in executive administrative support or HR administration.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
• Onsite work in Monterey, CA and ability to pass a background check with HIPAA awareness.

Responsibilities

• Support executive leadership with calendar management, meetings, and communications.
• Prepare presentations, reports, correspondence, and meeting materials.
• Track priorities, deadlines, and follow-up items.
• Manage daily office operations and administrative workflows.
• Coordinate onboarding activities and employee documentation.
• Process I-9s and E-Verify requirements; track licenses and credentials.
• Maintain organized files and office resources; support internal communications.

Skills

Executive support

Office management

HR administration

Microsoft 365

Confidentiality

Communication

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft 365

Job description

Monterey, CA (Onsite)

Full-Time

$80,000 - $105,000 Annual Salary + Benefits

Support Executive Leadership. Drive Office Operations. Make an Impact.

Executive Administrative Assistant / Office Manager

Monterey, CA (Onsite)

Full-Time

$80,000 - $105,000 Annual Salary + Benefits

Support Executive Leadership. Drive Office Operations. Make an Impact.

Join a growing healthcare organization where you'll work directly with executive leadership while overseeing office operations and supporting HR administration. This is a highly visible role for a proactive professional who thrives in a fast-paced environment and enjoys wearing multiple hats.

What You’ll Be Doing

• Support executive leadership with calendar management, meetings, and communications
• Prepare presentations, reports, correspondence, and meeting materials
• Track priorities, deadlines, and follow-up items
• Manage daily office operations and administrative workflows
• Coordinate onboarding activities and employee documentation
• Process I-9s and E-Verify requirements
• Track licenses, credentialing, insurance, and compliance records
• Maintain organized files, systems, and office resources
• Support internal communications and scheduling
• Identify opportunities to improve processes and efficiency

What We’re Looking For

• Experience in executive administrative support, office management, or HR administration
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Ability to manage confidential information with professionalism and discretion
• Detail-oriented with excellent follow-through
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel)
• Ability to pass a background check and maintain HIPAA standards
• Ability to work onsite in Monterey, CA

Preferred Qualifications

• Healthcare administration experience
• Experience with employee onboarding and HR documentation
• Familiarity with credentialing, medical terminology, or EMR systems
• Bachelor's degree or equivalent professional experience

Why Join Us?

• Competitive salary: $80,000 - $105,000
• Medical, Dental, Vision, HSA, and 401(k)
• PTO and paid holidays
• Direct partnership with executive leadership
• Stable, growing healthcare organization
• Opportunity to make a meaningful impact across operations and HR

Location: Monterey, CA

Schedule: Full-Time, Onsite

Apply today to join a collaborative team where your organization, initiative, and attention to detail will make a difference every day.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.