Executive Assistant/Office Manager

Ultimate Staffing Services; Monterey (CA); On-site; USD 100,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA and 401(k)

PTO and paid holidays

Direct partnership with executive领导

Job summary

Ultimate Staffing Services in Monterey, CA seeks an experienced Support Executive Leader to partner with executive leadership and oversee office operations while assisting HR administration. This highly visible role requires proactivity, discretion, and a passion for improving processes.

You'll manage calendars, prepare materials, coordinate onboarding, process I-9s and E-Verify, and help keep credentialing, insurance, and compliance records organized in a HIPAA-conscious environment.

Qualifications

• Experience supporting executives or office operations.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Detail-oriented with reliable follow-through.

Responsibilities

• Support executive leadership with calendar management, meetings, and communications.
• Prepare presentations, reports, and meeting materials.
• Track priorities, deadlines, and follow-ups.
• Manage daily office operations and workflows.
• Coordinate onboarding activities and HR documentation.
• Process I-9s and E-Verify requirements.
• Track licensing, credentialing, insurance, and compliance records.
• Maintain organized files and office resources.
• Support internal communications and scheduling.
• Identify process improvements and efficiency opportunities.

Skills

Executive support

Office management

HR administration

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Salary: USD100000 - USD105000 per year

Monterey, CA (Onsite)

Full-Time

$80,000 - $105,000 Annual Salary + Benefits

Support Executive Leadership. Drive Office Operations. Make an Impact.

Join a growing healthcare organization where you'll work directly with executive leadership while overseeing office operations and supporting HR administration. This is a highly visible role for a proactive professional who thrives in a fast-paced environment and enjoys wearing multiple hats.

What You'll Be Doing

• Support executive leadership with calendar management, meetings, and communications
• Prepare presentations, reports, correspondence, and meeting materials
• Track priorities, deadlines, and follow-up items
• Manage daily office operations and administrative workflows
• Coordinate onboarding activities and employee documentation
• Process I-9s and E-Verify requirements
• Track licenses, credentialing, insurance, and compliance records
• Maintain organized files, systems, and office resources
• Support internal communications and scheduling
• Identify opportunities to improve processes and efficiency

What We're Looking For

• Experience in executive administrative support, office management, or HR administration
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Ability to manage confidential information with professionalism and discretion
• Detail-oriented with excellent follow-through
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel)
• Ability to pass a background check and maintain HIPAA standards
• Ability to work onsite in Monterey, CA

Preferred Qualifications

• Experience with employee onboarding and HR documentation
• Familiarity with credentialing, medical terminology, or EMR systems
• Bachelor's degree or equivalent professional experience

Why Join Us?

• Medical, Dental, Vision, HSA, and 401(k)
• PTO and paid holidays
• Direct partnership with executive leadership
• Stable, growing healthcare organization
• Opportunity to make a meaningful impact across operations and HR

Location: Monterey, CA

Schedule: Full-Time, Onsite