Detail-Oriented Administrative Assistant (Office Operations)

Ultimate Staffing Services; Atwater (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in California to support daily operations with a proactive mindset and excellent organizational skills. You will handle phones, scheduling, and confidential document processing to ensure smooth workflow.

The role requires strong communication skills and proficiency in MS Office. Monday through Friday, 1st shift, with competitive pay and a comprehensive benefits package.

Qualifications

• Proven administrative or assistant experience.
• Excellent time management and ability to multitask and prioritize.
• Attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer phone calls, schedule meetings, and support visitors.
• Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize and schedule appointments with administrative software.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to improve efficiency.
• Coordinate preparation of reports, analyze data, and identify solutions.
• Assist in the preparation of regularly scheduled reports.

Skills

Time management

Multitasking

Attention to detail

Communication skills

Organizational skills

Problem solving

Tools

MS Office

Job description

Ultimate Staffing Services is seeking an Administrative Assistant in California to support daily operations with a proactive mindset and excellent organizational skills. You will handle phones, scheduling, and confidential document processing to ensure smooth workflow.

The role requires strong communication skills and proficiency in MS Office. Monday through Friday, 1st shift, with competitive pay and a comprehensive benefits package.