Detail-Oriented Administrative Assistant

Ultimate Staffing; Atwater (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Job summary

Ultimate Staffing is seeking a detail-oriented Administrative Assistant to support daily operations for a client in California. The role involves handling phones, scheduling, filing, and visitor support with a proactive mindset.

You will maintain confidential information, organize office workflows, and assist in preparing reports using MS Office. This is a full-time, first-shift position with competitive pay and a comprehensive benefits package.

Qualifications

• Proven administrative or assistant experience.
• Excellent time management and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

Responsibilities

• Providing administrative support to ensure efficient operation of the office.
• Answering phone calls, scheduling meetings, and supporting visitors.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning.
• Organizing and scheduling appointments with administrative software.
• Handling sensitive information in a confidential manner.
• Developing and updating administrative systems to make them more efficient.
• Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Assisting in the preparation of regularly scheduled reports.

Skills

Administrative experience

Time management

Attention to detail

Written and verbal communication

Tools

MS Office

Job description

Ultimate Staffing is seeking a detail-oriented Administrative Assistant to support daily operations for a client in California. The role involves handling phones, scheduling, filing, and visitor support with a proactive mindset.

You will maintain confidential information, organize office workflows, and assist in preparing reports using MS Office. This is a full-time, first-shift position with competitive pay and a comprehensive benefits package.