Executive Assistant & Office Ops Lead | Hybrid SF + Equity

Health Data Innovations, Inc.; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary + equity

Comprehensive health, dental, and vis

Unlimited PTO, 12 weeks parental leave

Hybrid role in San Francisco office

Work-from-anywhere 30 days per year

Company offsites

Job summary

Citizen Health in San Francisco seeks an Executive Assistant & Office Manager to support the CEO and CBO, run the SF office, coordinate recruiting, and handle ad hoc operations. This is a broad, ownership-heavy role in a fast-growing startup, requiring discretion and strong organizational skills.

You'll manage calendars, travel, board logistics, vendor relations, IT setup, and onboarding. You’ll be the connective tissue ensuring operations run smoothly as the company grows.

Qualifications

• 4+ years in executive support, office management, operations, or similar.
• 2+ years directly supporting C-level executives or founders.
• Experience owning complex calendars and multi-time-zone travel.
• Experience coordinating recruiting for multiple roles while hiring actively.
• Office/facilities leadership: vendor mgmt, budgets, inventory, IT coordination.
• Excellent written and verbal communication with external stakeholders.
• Proficiency with modern ops tools and rapid software adoption.

Responsibilities

• Provide executive support to the CEO and CBO, manage calendars and travel end-to-end.
• Coordinate board meetings, investor updates, and leadership offsites.
• Run daily office operations: vendor contracts, IT/setup, supplies, and safety.
• Manage recruiting logistics from scheduling to candidate experience.
• Oversee onboarding playbook, headcount reporting, and HR admin tasks.
• Plan team events, all-hands, and offsites to foster culture.
• Handle ad hoc business operations and process documentation.

Skills

Executive support

Office management

Scheduling across time zones

Recruiting logistics

Vendor management

Discretion with confidential info

Modern ops mindset

Tools

Google Workspace

Slack

Notion

ATS

Expense & travel tools

Job description

Citizen Health in San Francisco seeks an Executive Assistant & Office Manager to support the CEO and CBO, run the SF office, coordinate recruiting, and handle ad hoc operations. This is a broad, ownership-heavy role in a fast-growing startup, requiring discretion and strong organizational skills.

You'll manage calendars, travel, board logistics, vendor relations, IT setup, and onboarding. You’ll be the connective tissue ensuring operations run smoothly as the company grows.