Executive Operations & Office Lead — Fast-Growth Health AI

Develop Health; San Francisco (CA); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Develop Health is seeking an experienced Executive Assistant and Office Manager to support our CEO, CTO, and Chief Commercial Officer in San Francisco and Menlo Park. You’ll manage calendars, coordinate travel, plan meetings, and handle office operations, vendor relationships, and events while helping to maintain a warm, productive culture.

You will be the first full-time partner to our leaders, ensuring smooth operations, hospitality, and a welcoming environment as the company scales.

Qualifikationen

• 3+ years supporting a senior executive at a fast-paced company.
• Experience in office management, workplace experience, or operations.
• Ability to juggle urgent requests, keep people updated, and stay composed.
• Make quick decisions while not dropping details.
• AI-native mindset; uses Claude and brings polished, thoughtful communication.
• Warm, welcoming and reliable with strong teamwork.

Aufgaben

• Own executives' calendars and manage complex scheduling.
• Coordinate agendas for leadership meetings and capture action items.
• Plan on-site and off-site meetings, dinners and team events.
• Arrange travel and accommodation for visitors and prepare expense reports.
• Be the face and voice of Develop Health to partners and customers.
• Nurture a fast-paced, collaborative culture with team gatherings and celebrations.
• Partner with People and Talent to onboard and celebrate milestones.
• Set up and run SF and Menlo offices, manage vendors and create office protocols.
• Keep offices clean, organized, and stocked with supplies; coordinate team lunches and All Hands.
• Troubleshoot AV and ensure conferencing tech runs smoothly.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication

Office coordination

Tools

Gmail

Google Calendar

Google Sheets

Google Slides

Excel

PowerPoint

A/V setup

Jobbeschreibung

Develop Health is seeking an experienced Executive Assistant and Office Manager to support our CEO, CTO, and Chief Commercial Officer in San Francisco and Menlo Park. You’ll manage calendars, coordinate travel, plan meetings, and handle office operations, vendor relationships, and events while helping to maintain a warm, productive culture.

You will be the first full-time partner to our leaders, ensuring smooth operations, hospitality, and a welcoming environment as the company scales.