Executive Assistant & Office Operations Lead (SF)

Hyperbolic; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Hyperbolic in San Francisco is seeking an Executive Assistant to support our CEO and keep the office running smoothly. This role blends executive support with office management and sits at the center of how the company operates day to day.

You will manage calendars, travel, investor meetings, events, and coordinate with partners. As we grow, you will help shape routines and systems to keep a fast-moving team organized, with Mandarin Chinese communication a key requirement.

Qualifications

• 3+ years of experience in executive assistance, office management, or a similar role.
• Excellent organizational, communication, and multitasking skills.
• Proactive, reliable, and detail-oriented.
• Comfortable working independently in a fast-paced environment.
• Proficiency with Google Workspace and Slack.
• Professional proficiency in Mandarin Chinese, spoken and written, and experience communicating via WeChat.

Responsibilities

• Manage executive calendars, meetings, and scheduling.
• Coordinate domestic and international travel.
• Organize investor meetings, conferences, and executive events.
• Assist with communications, meeting preparation, and follow-ups.
• Coordinate with Chinese-speaking partners and stakeholders via WeChat in Mandarin Chinese.
• Support leadership with administrative tasks and special projects.

Skills

Excellent organizational skills

Multitasking

Communication

Independent work

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Hyperbolic in San Francisco is seeking an Executive Assistant to support our CEO and keep the office running smoothly. This role blends executive support with office management and sits at the center of how the company operates day to day.

You will manage calendars, travel, investor meetings, events, and coordinate with partners. As we grow, you will help shape routines and systems to keep a fast-moving team organized, with Mandarin Chinese communication a key requirement.