Executive Assistant & Office Operations Lead

Citizen Health; United States; On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Comprehensive health insurance

Company off-sites

Work-from-anywhere 30 days of the year

Unlimited PTO

Potential for equity

12 weeks of paid parental leave

Job summary

Citizen Health is hiring an Executive Assistant & Office Manager to support our CEO and CBO, run the San Francisco office, manage recruiting coordination, and own ad hoc business operations.

You’ll be the connective tissue across founders and the team, owning calendars, travel, expenses, board/investor logistics, and IT/setup for new hires. This role offers broad ownership in a fast‑moving startup.

Qualifications

• 4+ years of experience in executive support, office management, operations, or a comparable role, with at least 2 years directly supporting C-level executives or founders.
• Demonstrated ability to manage complex calendars, travel, and external scheduling across multiple time zones and stakeholder types.
• Experience coordinating recruiting logistics — interview scheduling, panel management, candidate communication — at a startup or growth-stage company.
• Strong discretion handling confidential compensation, personnel, and business information.

Responsibilities

• Own executive calendars and scheduling across internal and external stakeholders, including investors, partners, and candidates.
• Coordinate domestic and international travel end-to-end and prepare travel materials.
• Manage office operations, vendor relationships, contracts, budgets, and IT/equipment coordination.
• Support HR onboarding, headcount reporting, and employee records in the ATS.
• Plan team events, all-hands, offsites, and culture-building activities for a distributed team.
• Lead ad hoc operations projects and improve processes to prevent bottlenecks.

Skills

Executive support

Calendar management

Travel planning

Communications

Office management

Vendor management

HR onboarding

Cross-functional collaboration

Tools

Google Workspace

Slack

Notion

ATS

Job description

Citizen Health is hiring an Executive Assistant & Office Manager to support our CEO and CBO, run the San Francisco office, manage recruiting coordination, and own ad hoc business operations.

You’ll be the connective tissue across founders and the team, owning calendars, travel, expenses, board/investor logistics, and IT/setup for new hires. This role offers broad ownership in a fast‑moving startup.