Executive Assistant to C Suite HYBRID

HIKINEX; Burlingame (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

HIKINEX, located in Burlingame, is seeking an Executive Assistant to support C-suite executives while contributing to strategic projects. This role requires managing complex calendars, coordinating travel, and handling sensitive information. Ideal candidates have 3–7+ years of experience in a fast-paced environment, showcasing strong organization, communication, and discretion. The position embraces a hybrid work model, emphasizing collaboration and flexibility within the team.

Qualifications

• 3–7+ years of experience supporting senior executives or in operations, administration, or a related role.
• Experience in fast-paced, complex organizational environments preferred.
• Proven ability to manage multiple priorities with high organizational skills.

Responsibilities

• Manage complex calendars and meeting coordination for senior executives.
• Coordinate domestic and international travel arrangements.
• Assist in aligning executive activities with company initiatives.

Skills

Organization

Communication Skills

Problem-Solving

Discretion

Tools

Calendar Management

Expense Systems

Collaboration Platforms

Job description

Executive Assistant to C Suite – Full Time

Location: Burlingame (HYBRID)

Reports to: Chief of Staff

Position Summary:

This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C‑level executives while also contributing to strategic projects, cross‐functional coordination, and company‑wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination for multiple senior executives
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Process and track expense reports in a timely and accurate manner
• Act as a liaison between executives and internal/external stakeholders

Office of the CEO Operations

• Partner closely with the Chief of Staff to support communication flow and organizational priorities
• Assist in aligning executive activities with broader company initiatives
• Help “connect the dots” across teams, ensuring follow‑through on key action items

Projects & Strategic Initiatives

• Support and contribute to special projects and strategic initiatives led by executive leadership
• Conduct research, prepare materials, and assist with execution of high‑impact projects
• Balance ownership of both day‑to‑day responsibilities and longer‑term initiatives

Events & Meetings

• Plan and coordinate executive‑level meetings, including board meetings and leadership offsites
• Manage logistics such as venue coordination, materials preparation, catering, and technology setup
• Support internal events and cross‑functional gatherings as needed

Qualifications

• 3–7+ years of experience supporting senior executives or working in operations, administration, or a related role
• Experience working in fast‑paced, complex organizational environments (larger company experience preferred)
• Proven ability to manage multiple priorities and operate with a high level of organization and attention to detail
• Strong communication skills, both written and verbal
• High level of discretion and professionalism when handling sensitive information
• Proficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms)

Key Attributes

• Ability to think critically and anticipate needs before they arise
• Strong problem‑solving skills with a proactive mindset
• Comfortable navigating ambiguity and evolving priorities
• Collaborative and team‑oriented, with a willingness to share responsibilities across functions
• Capable of balancing tactical execution with strategic awareness
• Strong interpersonal skills and ability to build trust with senior stakeholders

Work Environment

• Hybrid work environment with a general expectation of in‑office presence several days per week
• Flexible culture without rigid in‑office policies, encouraging collaboration and team engagement