Executive Assistant & Office Operations Lead

Pattern Bioscience; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401k Matching

Paid Time Off

The opportunity to make a globalImpact

Job summary

Pattern Bioscience in Austin, TX seeks an empathetic Office Manager & Executive Assistant to support the executive team and run a smooth, well-organized office. You will manage calendars, coordinate travel, prepare reports, and liaise with vendors and stakeholders.

You will handle confidential information with discretion, coordinate events, and help drive People & Culture initiatives in a fast-paced, collaborative environment. A strong eye for detail and proactive mindset are essential.

Qualifications

• 3+ years of combined office management and executive assistant experience.
• Proficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams, and other scheduling tools.
• Experience with scheduling for interviews and using recruiting tools a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives and visitors traveling from outside Austin.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate and facilitate communication between the CEO and internal/external stakeholders.
• Handle confidential information with discretion and professionalism

Skills

Office management

Executive support

Calendaring

Travel coordination

Vendor liaison

Education

3+ years office management & EA experience

Tools

Microsoft Office 365

SharePoint

Outlook Calendaring

Microsoft Teams

Job description

Pattern Bioscience in Austin, TX seeks an empathetic Office Manager & Executive Assistant to support the executive team and run a smooth, well-organized office. You will manage calendars, coordinate travel, prepare reports, and liaise with vendors and stakeholders.

You will handle confidential information with discretion, coordinate events, and help drive People & Culture initiatives in a fast-paced, collaborative environment. A strong eye for detail and proactive mindset are essential.