Executive Assistant & Office Manager

Yugo; Austin (TX); In loco; USD 60.000 - 85.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Generous benefits package including健康,

401k + 4% employer matching

Three weeks of PTO

Wellness Time

11 Paid Holidays

Paid Parental Leave

1 Paid Volunteer Day

1 Paid YuDay

Company paid STD, LTD and Life ins.

Descrizione del lavoro

Yugo in Austin is seeking an experienced PA/office manager to ensure smooth executive operations. You will manage the CEO USA and senior leaders’ diaries, coordinate meetings, prepare materials, and oversee office logistics in a fully office-based role five days a week.

You will organize travel, support events, supervise office supplies, act as gatekeeper, and foster a welcoming workplace culture. The role requires discretion, strong communication, and flexibility across time zones to support a

Competenze

• Experience in personal or executive assistance roles.
• Excellent diary management and calendar coordination.
• Strong written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Ability to manage multiple tasks and priorities.

Mansioni

• Manage complex and fast-paced diaries for executive team members.
• Draft, review and send communications on behalf of executives.
• Prepare meeting agendas and briefing materials; track actions.
• Arrange domestic and international travel and detailed itineraries.
• Coordinate 1:1s, team and wider business meetings.
• Create high-quality presentations and documentation in PowerPoint.
• Provide expense management, invoice processing, and document prep.
• Act as gatekeeper for executives, handling inboxes and visits with discretion.
• Leverage AI tools to improve efficiency and productivity.
• Organise team events, offsites, and conferences.
• Support wider teams with executive-aligned tasks as needed.

Conoscenze

Diary management

Meeting coordination

Communication

Discretion

Time management

Strumenti

PowerPoint

Word

Excel

Descrizione del lavoro

Yugo in Austin is seeking an experienced PA/office manager to ensure smooth executive operations. You will manage the CEO USA and senior leaders’ diaries, coordinate meetings, prepare materials, and oversee office logistics in a fully office-based role five days a week.

You will organize travel, support events, supervise office supplies, act as gatekeeper, and foster a welcoming workplace culture. The role requires discretion, strong communication, and flexibility across time zones to support a