Executive Assistant to C-Suite | SF HQ & Offsites

ZBiotics Company; United States; Remote; USD 115,000 - 135,000; Full time

Benefits offered by this job

Health & dental benefits

401(k) matching

Unlimited PTO

16 weeks parental leave

Home office stipend

Transit benefits

Co-working space access

Job summary

ZBiotics Company seeks an executive assistant to support our senior leaders and keep a fast-paced biotech startup running smoothly. You will steward executive calendars, draft communications, and coordinate high-stakes meetings and travel, while also handling office operations and event logistics.

You will partner with the Chief of Staff and People Operations to plan offsites, manage vendor relationships, and ensure a welcoming SF HQ and Brisbane lab, with a strong emphasis on efficiency and

Qualifications

• 5+ years of experience as an executive assistant supporting senior leaders.
• Track record of managing complex calendars, inboxes, and competing priorities with minimal direction.
• Experience planning events or offsites end to end, including vendors, budgets, logistics, and travel.
• Experience running office operations, facilities, or workplace administration.
• Clear, polished written communication and good judgment for when to act, flag, or ask.

Responsibilities

• Executive Support: manage complex calendars, triage emails, draft correspondence, protect executive time.
• Coordinate meetings, agendas, notes, and action items; arrange travel, rooms, and catering for high-stakes meetings.
• Project management support for executive initiatives with timelines and status tracking.
• Manage shipments to investors and VIPs; support Chief of Staff in leadership logistics.
• Company Admin: handle documentation, filings, and vendor relationships; assist with receipts and expense memos.
• Company Events, Offsites & Travel: plan offsites, book travel, coordinate logistics, budgets, and venue sourcing.

Skills

Calendar management

Inbox management

Prioritization

Written communication

Google Workspace

Asana

Notion

Tools

Google Workspace

Asana

Notion

Job description

ZBiotics Company seeks an executive assistant to support our senior leaders and keep a fast-paced biotech startup running smoothly. You will steward executive calendars, draft communications, and coordinate high-stakes meetings and travel, while also handling office operations and event logistics.

You will partner with the Chief of Staff and People Operations to plan offsites, manage vendor relationships, and ensure a welcoming SF HQ and Brisbane lab, with a strong emphasis on efficiency and