Executive Assistant & Office Operations Specialist

HKA; San Francisco (CA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

PTO 20 days

Holidays 10 + 2 floating

Wellness days

401k match

Training programs

Job summary

HKA is seeking a Business Support Administrator for the San Francisco office to balance executive support for Partners and daily office operations.

The role suits someone with solid administrative experience in professional services, delivering exceptional service, professional communication, and thriving in a fast-paced, visible environment. On-site daily with full benefits and overtime eligibility.

Qualifications

• 3+ years of administrative experience combining office management and executive administration.
• Experience in a professional services or corporate environment.
• Experience coordinating travel, expense reporting, and meeting logistics.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication; detail-oriented.

Responsibilities

• Manage calendars and coordinate meetings for Partners.
• Handle time and expense reporting and travel arrangements.
• Assist with engagement letters, conflict checks, and onboarding.
• Maintain a polished, welcoming office environment and supplies.
• Support local recruiting coordination and CRM updates.
• Liaise with building management and vendors.

Skills

Executive administration

Office management

CRM systems

Microsoft Office

Communication

Time management

On-site daily

Lift 30 lbs

Tools

CRM software

Document management

Invoicing

Job description

HKA is seeking a Business Support Administrator for the San Francisco office to balance executive support for Partners and daily office operations.

The role suits someone with solid administrative experience in professional services, delivering exceptional service, professional communication, and thriving in a fast-paced, visible environment. On-site daily with full benefits and overtime eligibility.