SF Office Facilities & Operations Coordinator

Career Group; San Francisco (CA); On-site; USD 53,000 - 55,000; Full time

Benefits offered by this job

Bonus

Profit sharing

Benefits package

Job summary

Career Group is seeking an Office Facilities Administrator in San Francisco, CA to manage front-of-house operations, direct calls, coordinate events, and support onboarding and mail processes. This full-time, onsite role offers a pathway into office operations and executive support within a global advisory environment.

The position emphasizes a warm, proactive, highly organized professional who delivers a seamless client-facing office experience and contributes to cross-department projects in a

Qualifications

• Prior experience in office administration, reception, hospitality, medical office support, or a related client-facing environment preferred.
• Strong communication skills and a polished, professional presence.
• Excellent attention to detail, organization, and follow-through.
• Ability to multitask, prioritize effectively, and stay composed in a fast-paced setting.
• A proactive, solutions-oriented mindset with strong follow-through and a willingness to jump in where needed.
• Team-oriented approach with the ability to work independently.
• Interest in long-term growth within administration, operations, or executive support.

Responsibilities

• Manage front-of-house operations and provide a welcoming, polished experience for clients, visitors, and employees.
• Direct incoming calls, messages, and office communications to the appropriate teams.
• Coordinate conference rooms, catering, office logistics, and internal events.
• Maintain office supplies, inventory, vendor relationships, and facilities-related requests.
• Support onboarding logistics for new hires and contractors.
• Manage incoming and outgoing mail and shipping processes.
• Assist Executive Assistants with time, expense, and administrative tasks.
• Help maintain an organized, professional, and efficient office environment.
• Support ad hoc administrative and operational projects across departments.
• Partner closely with internal teams to ensure smooth day-to-day office operations.

Job description

Career Group is seeking an Office Facilities Administrator in San Francisco, CA to manage front-of-house operations, direct calls, coordinate events, and support onboarding and mail processes. This full-time, onsite role offers a pathway into office operations and executive support within a global advisory environment.

The position emphasizes a warm, proactive, highly organized professional who delivers a seamless client-facing office experience and contributes to cross-department projects in a