Executive Assistant & Office Operations Leader — Hybrid

HARMAN International; Carlsbad (CA); Hybride; USD 33 000 - 83 000; Plein temps

Avantages offerts par ce poste

Employee discounts on HARMAN and SAMS.

HARMAN University learning and dev

Wellness benefits

Tuition reimbursement

Campus fitness center access

Résumé du poste

HARMAN in Carlsbad, CA is seeking an Executive Assistant to the Executive Leadership Team. The role requires high-level administrative support, travel coordination, and calendar management in a fast-paced setting.

As a trusted partner, you will manage meetings, prepare materials, and maintain discretion with confidential information. The position is on-site with hybrid work expectations and occasional overtime."

Qualifications

• 5–7 years of experience supporting senior executives in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Strong organizational skills and the ability to prioritize deadlines.
• Attention to detail and timely, accurate work.
• Ability to handle confidential information with discretion.
• Experience organizing meetings, conferences, and events is beneficial.
• Occasional overtime may be required.

Responsabilités

• Provide high-level administrative support to Executive Leadership, including calendar management, correspondence, travel coordination, and expense reporting.
• Manage domestic and international travel, itineraries, transportation, accommodations, and logistics.
• Prepare and track executive expense reports via Emburse, ensuring accuracy and compliance.
• Coordinate meetings and leadership events with cross-functional teams, preparing agendas and materials.
• Act as a trusted partner to executives, anticipating needs and ensuring timely follow-up on priorities.
• Oversee office administration, reception, visitor management, mail, and vendor coordination.
• Support safety, facilities, and HR collaboration for a compliant work environment.
• Lead or support special projects and company events as needed.

Connaissances

Executive support

Calendar management

Travel coordination

Communication

Organization

Discretion

Meeting/event coordination

Outils

Microsoft Office

Description du poste

HARMAN in Carlsbad, CA is seeking an Executive Assistant to the Executive Leadership Team. The role requires high-level administrative support, travel coordination, and calendar management in a fast-paced setting.

As a trusted partner, you will manage meetings, prepare materials, and maintain discretion with confidential information. The position is on-site with hybrid work expectations and occasional overtime."