Executive Assistant/Office Operations

HARMAN International; Carlsbad (CA); Hybrid; USD 33,000 - 83,000; Full time

Benefits offered by this job

Employee discounts on HARMAN and SAMS.

HARMAN University learning and dev

Wellness benefits

Tuition reimbursement

Campus fitness center access

Job summary

HARMAN in Carlsbad, CA is seeking an Executive Assistant to the Executive Leadership Team. The role requires high-level administrative support, travel coordination, and calendar management in a fast-paced setting.

As a trusted partner, you will manage meetings, prepare materials, and maintain discretion with confidential information. The position is on-site with hybrid work expectations and occasional overtime."

Qualifications

• 5–7 years of experience supporting senior executives in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Strong organizational skills and the ability to prioritize deadlines.
• Attention to detail and timely, accurate work.
• Ability to handle confidential information with discretion.
• Experience organizing meetings, conferences, and events is beneficial.
• Occasional overtime may be required.

Responsibilities

• Provide high-level administrative support to Executive Leadership, including calendar management, correspondence, travel coordination, and expense reporting.
• Manage domestic and international travel, itineraries, transportation, accommodations, and logistics.
• Prepare and track executive expense reports via Emburse, ensuring accuracy and compliance.
• Coordinate meetings and leadership events with cross-functional teams, preparing agendas and materials.
• Act as a trusted partner to executives, anticipating needs and ensuring timely follow-up on priorities.
• Oversee office administration, reception, visitor management, mail, and vendor coordination.
• Support safety, facilities, and HR collaboration for a compliant work environment.
• Lead or support special projects and company events as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organization

Discretion

Meeting/event coordination

Tools

Microsoft Office

Job description

A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

The Executive Assistant/Office Operations will be responsible for providing high-level administrative support to Sound United’s Executive Leadership Team The ideal candidate will serve as a trusted partner to executive leaders while also acting as the first point of contact for visitors and clients, ensuring a positive impression and smooth office operations.

This role will coordinate executive calendars, meetings, travel arrangements, communications, and other administrative activities that enable leaders to operate efficiently and effectively. A portion of this role will also include organizing and executing small- to mid-scale corporate events.

As a highly visible position, the Executive Assistant will collaborate with leaders across the organization, exercise exceptional professionalism and discretion, and handle sensitive and confidential information. Success in this role requires outstanding organizational skills, attention to detail, sound judgment, and the ability to thrive in a fast-paced environment. The individual will build strong working relationships with executive leaders and make a meaningful contribution to the overall effectiveness and efficiency of the organization.

What You Will Do

• Provide proactive, high-level administrative support to Executive Leadership, including complex calendar management, correspondence, travel coordination, expense reporting, and daily operational priorities.

• Manage domestic and international travel arrangements for executives, including itinerary development, transportation, accommodations, registrations, and other travel-related logistics.

• Prepare, submit, and track executive expense reports through Emburse, ensuring accuracy, compliance, and timely completion.

• Manage and collaborate effectively with executive assistants, administrative professionals, and cross-functional teams for executive meetings and leadership events by coordinating schedules, preparing agendas and materials, documenting meeting outcomes, and overseeing meeting logistics.

• Serve as a trusted business partner to Executive Leaders by anticipating needs, tracking priorities, and ensuring timely follow-up on key initiatives and commitments.

• Act as the primary point of contact for office administration, including reception, visitor management, mail services, office communications, and vendor coordination to ensure a professional and welcoming workplace.

• Build and maintain collaborative relationships across all levels of the organization while handling confidential information with the highest level of professionalism, discretion, and integrity.

• Coordinate office operations and workplace safety initiatives by partnering with Facilities, HR, and Environmental Health & Safety (EHS) to assist with maintaining a safe, secure, and compliant work environment.

• Support workplace safety and emergency preparedness by coordinating safety training, emergency response procedures, compliance documentation, office inspections, and the maintenance of emergency resources and equipment.

• Assist with employee communications regarding office procedures, workplace safety protocols, security guidelines, and other operational resources.

• Lead or support special projects, office initiatives, company events, and cross-functional programs that advance executive and organizational objectives.

• Perform additional administrative, operational, and project-related duties as assigned.

What You Need to Be Successful

• Minimum 5-7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)

• Strong verbal and written communication skills.

• Strong organizational skills: able to effectively prioritize assignments and competing deadlines in a fast-paced environment.

• Strong attention to detail, commitment to producing accurate work in a timely manner.

• Ability to handle sensitive situations and confidential information with discretion.

• Experience in organizing and managing meetings, conferences, and events can be beneficial.

• May require occasional overtime.

What Makes You Eligible

• You are eligible to work in the United States.

• You are able and willing to travel 5-10%, as needed, to support trainings, events, customer or partner engagements, retail or experiential activations, and operational logistics needs.

• This is a hands-on, on-site role requiring full-time presence at the Carlsbad, CA office due to direct interaction with physical product, inventory, and operational assets; this position is not eligible for a hybrid or remote work schedule.

• Flexibility in working hours is required to support training schedules, events, logistics timelines, and business needs beyond standard office hours.

• You are able to lift, move, and stage training equipment and assets as required by the role.

• Successfully complete a background investigation and drug screen as a condition of employment (post-offer).

Things To Know

• This role is based in Carlsbad, CA and follows a hybrid schedule, with regular in-office collaboration
• Successfully complete a background investigation and drug screen as a condition of employment (post-offer).

What You Can Expect

• A hybrid work environment that balances flexibility with in-person collaboration, with most office-based roles onsite three days a week.
• Access to employee discounts on HARMAN and Samsung products (including JBL, Harman / Kardon, AKG, and others)
• Learning and development opportunities through our award-winning HARMAN University programs
• Wellness benefits designed to support your overall well-being
• Tuition reimbursement support
• Access to the HARMAN campus fitness center and cafeteria, where available
• An inclusive and diverse work environment that supports both your professional and personal development

_ Salary Ranges: _

$ 56,250 - $ 82,500

HARMAN is proud to be an Equal Opportunity / Affinitative Action employer. All qualified applicants will receive consideration for employment without regard torace, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.