Executive Assistant & Workplace Lead - SF HQ

RZR; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

RZR is seeking an Executive Assistant & Workplace Manager to anchor our San Francisco office. You will primarily support the C-suite with calendars, travel, and communications, while also owning the physical office, vendor relationships, and day-to-day facilities.

This brand-new role lets you build systems from scratch and work onsite five days a week, partnering with leadership to keep operations running smoothly and professionally.

Qualifications

• 8+ years of experience as an Executive Assistant supporting C-level or senior leadership (must-have).
• Experience owning an office space or facilities function, including vendor management (must-have).
• Demonstrated ability to manage complex calendars and travel across competing priorities (must-have).
• High discretion and judgment handling confidential executive information (must-have).
• Excellent written and verbal communication (must-have).
• Based in San Francisco; able to be onsite 5 days per week (must-have).

Responsibilities

• Manage complex, shifting calendars for senior executives and resolve conflicts.
• Own end-to-end travel planning and expense reporting for the executive team.
• Serve as primary point of contact and gatekeeper for executive leadership.
• Manage the SF office day to day including vendor relationships, supplies, and maintenance.
• Plan and execute internal events, offsites, and team gatherings in SF.
• Own office budget tracking and vendor invoicing with Finance.
• Prepare materials, agendas, and follow-ups for executive meetings.
• Be the go-to person for all in-office matters to ensure a professional workplace.

Skills

Calendar management

Travel planning

Office/facilities management

Discretion & confidentiality

Written & verbal communication

C-suite support

Onsite availability

Tools

Ramp

Expensify

Navan

Job description

RZR is seeking an Executive Assistant & Workplace Manager to anchor our San Francisco office. You will primarily support the C-suite with calendars, travel, and communications, while also owning the physical office, vendor relationships, and day-to-day facilities.

This brand-new role lets you build systems from scratch and work onsite five days a week, partnering with leadership to keep operations running smoothly and professionally.