Executive Assistant & Office Operations Lead

ODYSSEY; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Weekly team lunches

Snack shelf & supplies

Job summary

Odyssey is seeking an organized Executive Assistant & Office Manager to support our CEO and COO and own the day-to-day workplace experience for the team in our New York City office. You will manage calendars, coordinate travel, draft communications, and help coordinate office operations and events.

You will thrive in a role that requires structured workflows, proactive problem-solving, and the ability to switch between calendar management and office logistics as the company scales.

Qualifications

• 1–3 years of EA/administrative experience.
• Excellent written and verbal communication.
• Highly organized with strong attention to detail.
• Comfortable supporting two executives and onsite NYC office.
• Experience with calendar/travel tools is a plus.

Responsibilities

• Executive Support (CEO & COO): manage calendars, resolve scheduling conflicts, prioritize time.
• Coordinate domestic and occasional international travel logistics for executives and team members.
• Draft and manage light correspondence for the CEO/COO.
• Prepare materials or agendas for recurring meetings.
• Act as coordinator between executives and internal/external stakeholders.
• Office Management: coordinate team lunches and events.
• Manage snacks and supplier relationships; support day-to-day operations.
• Plan and assist with office expansion/relocation (spring 2027).

Skills

Calendar management

Communication

Organizational skills

Discretion

Proactive attitude

Calendar/travel tools

Onsite availability

Tools

Google Workspace

Outlook

TripActions

Job description

Odyssey is seeking an organized Executive Assistant & Office Manager to support our CEO and COO and own the day-to-day workplace experience for the team in our New York City office. You will manage calendars, coordinate travel, draft communications, and help coordinate office operations and events.

You will thrive in a role that requires structured workflows, proactive problem-solving, and the ability to switch between calendar management and office logistics as the company scales.