Executive Assistant & Office Manager

ODYSSEY; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Weekly team lunches

Snack shelf & supplies

Job summary

Odyssey is seeking an organized Executive Assistant & Office Manager to support our CEO and COO and own the day-to-day workplace experience for the team in our New York City office. You will manage calendars, coordinate travel, draft communications, and help coordinate office operations and events.

You will thrive in a role that requires structured workflows, proactive problem-solving, and the ability to switch between calendar management and office logistics as the company scales.

Qualifications

• 1–3 years of EA/administrative experience.
• Excellent written and verbal communication.
• Highly organized with strong attention to detail.
• Comfortable supporting two executives and onsite NYC office.
• Experience with calendar/travel tools is a plus.

Responsibilities

• Executive Support (CEO & COO): manage calendars, resolve scheduling conflicts, prioritize time.
• Coordinate domestic and occasional international travel logistics for executives and team members.
• Draft and manage light correspondence for the CEO/COO.
• Prepare materials or agendas for recurring meetings.
• Act as coordinator between executives and internal/external stakeholders.
• Office Management: coordinate team lunches and events.
• Manage snacks and supplier relationships; support day-to-day operations.
• Plan and assist with office expansion/relocation (spring 2027).

Skills

Calendar management

Communication

Organizational skills

Discretion

Proactive attitude

Calendar/travel tools

Onsite availability

Tools

Google Workspace

Outlook

TripActions

Job description

About Odyssey:

K-12 education is one of the most consequential determinants of a child's future - and many families have had limited ability to shape how and where their child learns. Education Savings Account (ESA) programs are changing that. One of the fastest-growing public education initiatives in the U.S., they give states the ability to put education funding directly in the hands of families, who can then choose the learning experiences that best fit their child - from schools and tutors to therapy, curriculum, and technology.

But once these policies are signed into law, states face an enormous operational challenge. They must stand up entirely new programs, manage the secure and compliant flow of public funds, approve and monitor thousands of vendors, support families at scale, and prevent fraud - all while delivering a high-quality user experience.

That's where Odyssey comes in.

We partner with state agencies to design, launch, and operate ESA and school chocie programs on their behalf. We provide the technology, program operations, vendor ecosystem, and family experience that make these programs actually work in the real world. Today, we operate across 10 states, and our platform powers programs serving 250,000+ students and over $2B in annual education funding - and we're just getting started.

Most recently, we launched the Texas Education Savings Account (EFA) program - the biggest day-one ESA launch in the country - which has already received nearly 200,000 applications. It's the kind of moment that captures exactly what we're building toward: programs that work at scale, from day one, when it matters most.

We're backed by respected investors, including a16z and Tusk Venture Partners, and we're building the team that will take us to the next stage.

Odyssey sits at the intersection of GovTech, EdTech, and FinTech. We are a public-sector operator, a technology company, and a program delivery partner all at once. The work we do is civic infrastructure - it determines whether families can access life-changing educational opportunities.

Why This Work Is Different

We're in the weeds with state partners, internally with our product teams, and turning ambiguous policy into real systems that families depend on. This means building a platform that meets each state's configuration needs while being flexible enough to support all customers. We are not building be-spoke software!

If you want a highly structured environment, this will feel uncomfortable. If you want ownership, speed, and problems that actually matter, you'll feel right at home.

The Role

We're looking for a highly organized, detail-oriented Executive Assistant & Office Manager to support our CEO and COO while also owning the day-to-day workplace experience for the team. This is a role for someone who thrives on creating structure and organized systems, anticipates needs before they're asked, and enjoys the variety of switching between calendar Tetris and stocking the snack shelf.

Key Responsibilities

Executive Support (CEO & COO)

• Manage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing time

• Coordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.

• Draft and manage light correspondence and follow-ups on behalf of the CEO/COO

• Prepare materials or agendas for recurring meetings as needed

• Act as a point of coordination between the executives and internal/external stakeholders

Office Management / Workplace Experience

• Coordinate weekly team lunches and other recurring team events

• Manage office snack/supply ordering and vendor relationships

• Support day-to-day office operations and act as first point of contact for workplace-related questions

• Support the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day support

• Help maintain a positive, well-run office environment as the team scales

Qualifications

• 1-3 years of experience in an EA, office coordination, or administrative role (internships count)

• Excellent written and verbal communication

• Highly organized with strong attention to detail and follow-through

• Comfortable managing competing priorities across two executives

• Discretion with sensitive/confidential information

• Proactive, low-ego, "no task too small" attitude

• Experience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plus

• Must be comfortable working 4-5 days a week onsite in our NYC office

Our Commitment to Equal Opportunity Employment:

Odyssey is an equal opportunity employer. Reasonable accommodations are available upon request.