Executive Assistant & Office Ops Lead - NYC

Endex; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health & Dental Insurance

Monthly Wellness Stipend

Retirement Benefits — 401K Matching

Competitive Salary + Equity

Job summary

Endex is seeking an Office Manager in New York City to serve as the operational backbone, partnering with the CEO and leadership to keep the organization running smoothly. You’ll own the systems, logistics, and coordination that allow everyone to operate at their best.

This role demands proactive organizing, discretion, and a hands-on approach to building structure as Endex scales. You will support execs, manage the NYC office, optimize internal processes, and help coordinate events and

Qualifications

• Proactive organizer who identifies gaps, builds systems, and creates operating rhythm for a fast-moving team.
• Relentlessly resourceful; navigates ambiguity, sources the right people, and gets things done without a playbook.
• Execution-focused; ensures tasks are completed and held to high standards.
• Strong written and verbal communication; adept at managing up, down, and across teams.
• Low ego with focus on outcomes; receptive to feedback and collaborative.
• Discretion with sensitive information across finance, legal, and personnel matters.

Responsibilities

• Executive Support: Manage the CEO's calendar, coordinate meetings, and scheduling across stakeholders to protect time.
• Office Management: Run day-to-day operations of the NYC office, keeping it organized and welcoming.
• Internal Systems & Organization: Design and maintain billing, compliance, vendor management, and administrative workflows.
• Team Culture & Events: Plan team outings, offsites, and company events to strengthen culture.
• Billing & Compliance Coordination: Track invoices and work with partners to ensure compliance.
• Cross-Functional Support: Partner with recruiting, marketing, and GTM on logistics as the company scales.

Skills

Proactive organizer

Resourceful

Execution oriented

Strong communicator

Low ego

Discretion

Tools

Notion

Rippling

Ramp

Job description

Endex is seeking an Office Manager in New York City to serve as the operational backbone, partnering with the CEO and leadership to keep the organization running smoothly. You’ll own the systems, logistics, and coordination that allow everyone to operate at their best.

This role demands proactive organizing, discretion, and a hands-on approach to building structure as Endex scales. You will support execs, manage the NYC office, optimize internal processes, and help coordinate events and