Executive Assistant / Office Manager

Beacon Hill; Maple Grove (MN); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Equity participation

Bonus eligibility

Job summary

Beacon Hill's client, an innovative medical device startup, is seeking an Executive Assistant / Office Manager to serve as the CEO's trusted right hand and oversee day-to-day operations.

The contract-to-hire role offers a hybrid work setup with 3 onsite days, a base salary of $70,000 to $85,000 annually, plus bonus eligibility and equity participation upon permanent hire.

Qualifications

• 5+ years of Executive Assistant, Office Manager, or related administrative experience.
• Experience supporting senior leadership in a small to mid-sized company.
• Advanced proficiency with Microsoft Office Suite, PowerPoint, Outlook, Word, and Excel.
• Comfortable with using technology and AI tools to boost efficiency.
• Excellent organizational, communication, and multitasking skills.

Responsibilities

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as a liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documents.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Coordinate leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.
• Oversee daily office operations and maintain an organized workplace.
• Manage office supplies, vendors, procurement activities, and facilities.
• Coordinate onboarding logistics and workspace setup.
• Track office expenses, invoices, and AP inquiries.
• Partner with building management, IT, and external service providers.
• Manage office equipment, technology resources, and security/access controls.
• Support internal communications and company-wide initiatives.
• Assist with special projects and HR-related tasks.
• Coordinate employee engagement activities and company events.

Skills

Executive support

Office management

Administrative experience

Microsoft Office proficiency

PowerPoint

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Salary: USD70000 - USD85000 per year + (Depending on Experience)

Location: Hybrid | 3 Days Onsite
Compensation: $70,000 - $85,000 annually DOE
Type: Contract-to-Hire

Beacon Hill's client, an innovative and growing medical device startup, is seeking an Executive Assistant / Office Manager to serve as a trusted right hand to the CEO while overseeing day-to-day office operations. This contract-to-hire opportunity offers the chance to join a collaborative organization during an exciting period of growth, with bonus eligibility and equity participation available upon permanent hire.

This highly visible role supports the CEO while managing office operations for a small but rapidly growing organization. The ideal candidate is a proactive, high-EQ professional who thrives in a fast-paced environment, can effectively prioritize competing demands, and enjoys taking ownership with minimal direction.

Key Responsibilities

Executive Support

• Manage complex executive calendars, scheduling, and travel arrangements.


• Serve as a liaison between leadership, employees, vendors, and external stakeholders.


• Prepare presentations, reports, correspondence, and executive-level documentation.


• Screen and prioritize communications, meeting requests, and action items.


• Attend meetings, take notes, and track follow-up activities.


• Coordinate leadership meetings, board meetings, and company events.


• Handle sensitive and confidential information with discretion.

Office Management

• Oversee daily office operations and maintain an efficient, organized workplace.


• Manage office supplies, vendors, procurement activities, and facility needs.


• Coordinate employee onboarding logistics and workspace setup.


• Track office expenses, process invoices, and assist with AP inquiries.


• Partner with building management, IT, and external service providers.


• Manage office equipment, technology resources, and security/access controls.


• Support internal communications and company-wide initiatives.

Additional Support

• Assist with special projects and strategic initiatives.


• Coordinate employee engagement activities and company events.


• Provide administrative support for recruiting and HR-related projects as needed.

Qualifications

• 5+ years of Executive Assistant, Office Manager, or related administrative experience.


• Experience supporting senior leadership in a small to mid-sized company environment.


• Advanced proficiency with Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel.


• Comfortable utilizing technology and AI tools to improve efficiency.


• Exceptional organizational, communication, and multitasking skills.


• High level of professionalism, discretion, and attention to detail.


• Ability to work independently, prioritize effectively, and adapt to changing needs.


• Bachelor's degree preferred.

What We're Looking For

• High emotional intelligence and strong professional presence.


• Someone who can think on their feet and operate autonomously.


• A confident, resourceful professional who enjoys wearing multiple hats.


• Ability to anticipate executive needs and keep priorities moving forward.


• Strong judgment, problem-solving skills, and adaptability.