Executive Administrative Assistant & Calendar Coordinator

006 Seminole Casino Immokalee; Immokalee (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

006 Seminole Casino Immokalee is seeking a detail-oriented administrative professional to coordinate office activities under the direction of the Department Head. The role includes scheduling, delegating tasks, answering inquiries, taking notes, and supporting various department projects.

The position requires handling confidential information, maintaining calendars, managing mail, preparing routine correspondence, and ensuring compliance with Gaming Commission regulations and company policies.

Responsibilities

• Exhibit conduct in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida departmental policies and procedures.
• Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
• Establishes, maintains and, when necessary, revises department filing system.
• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
• Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.
• Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations.
• Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries. Delegates items to subordinate managers and forwards appropriate items to the Department Head.
• Inventory supplies, and order as necessary following all established procedures, including input into MMS.
• Perform various payroll related functions, including reviewing reports for accuracy and researching discrepancies.
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
• Records Minutes of staff meetings; distributes to appropriate personnel.
• Demonstrate a commitment to ensuring responsible gaming and responsible alcohol service by discreetly notifying appropriate management of concerns and observations.
• Demonstrate actions and behaviors that reinforce the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.
• Ensure prompt and discreet notification to management and/or the Ethics Hotline of any observation of illegal acts or internal ethics violations.
• Promotes positive public/employee relations at all times.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Performs all other related and compatible duties as assigned.

Job description

006 Seminole Casino Immokalee is seeking a detail-oriented administrative professional to coordinate office activities under the direction of the Department Head. The role includes scheduling, delegating tasks, answering inquiries, taking notes, and supporting various department projects.

The position requires handling confidential information, maintaining calendars, managing mail, preparing routine correspondence, and ensuring compliance with Gaming Commission regulations and company policies.